Payroll Representative{HR} Administrative_Position.

Chapters Health Center. - Birmingham, AL (30+ days ago)

Performs a variety of routine and some non-routine clerical/payroll functions in accordance with standard procedures in the payroll department as shifts or hours are assigned. Prepares selective monthly journal entries, processes payments and compiles segments of monthly closings, etc. Contacts other departments to resolve problems.


  • Some college or technical experience in accounting or related field preferred but payroll administrative experience may be substituted
  • Two or more years' experience working with an integrated Payroll/HR system and General Ledger system
  • Payroll related: working knowledge general payroll practices, including wage & hours, Federal and State payroll tax regulations and reporting
  • 1-2 years' Payroll and/or Human Resources experience
  • Computer experience to include Microsoft Suite of office product software, Outlook and Explorer, Excel
  • Team player and self-starter who is accurate and detail oriented
  • Professional attitude
  • Ability to work independently and exercise sound judgment
  • Highly organized, with the ability to effectively manage many tasks simultaneously
  • Must be able to maintain a strict level of confidentiality
  • Proficient in time management skills with the ability to prioritize a variety of duties and complete projects within assigned time frames


  • Satisfactorily complete competency requirements for this position.

Responsibilities of all employees:

  • Represent the Company professionally at all times through care delivered and/or services provided to all clients.
  • Comply with all State, federal and local government regulations, maintaining a strong position against fraud and abuse.
  • Comply with Company policies, procedures and standard practices.
  • Observe the Company's health, safety and security practices.
  • Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company.
  • Use resources in a fiscally responsible manner.
  • Promote the Company through participation in community and professional organizations.
  • Participate proactively in improving performance at the organizational, departmental and individual levels.
  • Improve own professional knowledge and skill level.
  • Advance electronic media skills.
  • Support Company research and educational activities.
  • Share expertise with co-workers both formally and informally.
  • Participate in Quality Assessment and Performance Improvement activities as appropriate for the position.

Job Responsibilities:

Payroll Support:

  • Review time records for accuracy.
  • Compile all payroll data and enter information in the Payroll system.
  • Ensure no overpayments of Paid Time Off or Travel Expense per Company policy.
  • Ensure proper deductions for benefits, taxes, garnishments, etc.
  • Prepare, generate and print: checks, direct deposit advices and required payroll reports.
  • Prepare Accounts Payable check requests for payments of certain deductions.
  • Reconcile all earnings and deductions to payroll reports.
  • Maintain and file all payroll documentation in employee's payroll files both paper & electronic.
  • Sort, stuff and distribute paychecks.
  • Submit direct deposit transmittal by ACH.
  • Submit 403(b) electronic transfer of funds and information.
  • Submit electronic transfer of tax payments.
  • Report electronic transmittal totals to Accounting department.
  • Assist with preparation, balancing and distributions of annual W-2s.
  • File, and sort reports and information as necessary.

Job Type: Full-time

Salary: $31,000.00 to $39,000.00 /year


  • Payroll: 1 year (Preferred)
  • Human Resources: 1 year (Preferred)


  • High school or equivalent (Preferred)