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With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.
At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.
Join Team Amex and let's lead the way together.
The Analytics, Investment and Marketing Enablement (AIM) team – a part of GCS Marketing Organization – is the analytical engine that enables the Global Commercial Card business. The team drives profitable growth in acquisitions through data, analytics, AI powered targeting & personalization capabilities. This Executive Administrative Assistant role would be a part of AIM team, based out of New York. The candidate would be responsible for supporting 2-3 VP’s and their teams administratively. Specific responsibilities include:
- Organizing and coordinating the employee culture initiatives
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Day to day functioning/administrative work:
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Organize travel arrangements and processing/reconciling travel expenses schedule meetings and appointments, organize and maintain paper and electronic files, manage projects, conduct research, and provide information via the telephone, postal mail, and e-mail. Receive telephone calls and visitors to the office.
Secretarial Assistance:
- Responsibility for the leaders, Calendar Management and coordinating with US teams for scheduling the meetings.
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Independently handle routine affairs, referral to concerned functions and follow up through closure
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Preparation of material for office presentations
- Schedule and manage Calendar, Team Huddles, other internal & external meetings, PR and courtesy calls as well as business commitments, travel etc.
Organization and Coordination:
- Coordinate and organize Town halls, Team Huddle, Drives, Competitions, Offsite, Operational meetings within the department
- Trigger Employee’s birthday & anniversary and any other Events. Administration & Accounting Negotiation with hotels to AMEX advantage. Manage and prepare In-Town & Out-Town TEV’s, Reimbursements, Corporate Card Statements, Banking statements and payments.
- Maintenance all office related files including Confidential files
Required Qualifications
- Graduate in any discipline, preferably with 2-3 years of experience
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Ability to coordinate and function in a team environment comprising managers, team members and external clients and foster good working relationships in and across groups
- High level of proficiency using MS Office including Word, Excel and PowerPoint, as well as internal AXP (or related) tools and systems – Including WebEx, MS Outlook, Concur, Stream, Oracle, One Drive.
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Good interpersonal skills to communicate with various counterparts based locally as well as in the US and other countries
- Must be able to work under minimal direction in evaluating needs and requirements for training
- Experienced decision making skills, demonstrating the ability to prioritize tasks, evaluate problems, etc.
- Good communication skills both written and oral
- Results driven and demonstrates personal accountability
Salary Range: $24.05 to $48.10 hourly + bonus + benefits
The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.
Depending on factors such as business unit requirements, the nature of the position, cost and applicable laws, American Express may provide visa sponsorship for certain positions.
We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:
- Competitive base salaries
- Bonus incentives
- 6% Company Match on retirement savings plan
- Free financial coaching and financial well-being support
- Comprehensive medical, dental, vision, life insurance, and disability benefits
- Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
- 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
- Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
- Free and confidential counseling support through our Healthy Minds program
- Career development and training opportunities
For a full list of Team Amex benefits, visit our Colleague Benefits Site.
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
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