McLean, Virginia - McLean, VA
Provide executive administrative support for several senior executives including:
Making often complex international travel arrangements
Coordinate meetings between executives in different regions, office and time zones
Supervise a complex and detailed calendar for all activities, events, meetings, travel, conferences and Board activities.
Plan and manage meetings for CEO, including scheduling, preparing CEO for a meeting, capturing notes and ensuring prompt follow-up.
Assist with the preparation of general correspondence, memos, presentations, and reports, etc. ensuring accuracy and clarity of all materials released by the CEO.
Work collaboratively with the executive team editing and distributing communication materials (Board packets, briefs, internal communications, etc.
Act as liaison with executives, Board Members, clients, and outside organizations; handle confidential and non-routine information.
Develop and maintain strong working relationships with those organizations and individuals with which the CEO conducts business which includes staff at all levels of the organization and with key partner and donor organizations worldwide.
Accurately record minutes for all meetings
Read and analyze incoming memos, submissions, and distributing them as needed.
Bachelor’s degree in related field
5+ years of executive assistant experience in a fast-paced environment
Proven experience as an executive assistant or other relevant administrative support experience
Expertise in Word, Excel, PowerPoint, Outlook, G Suite, Salesforce, and other applications and software.
Ability to organize a daily workload by priorities
Must be able to meet deadlines in a fast-paced quickly changing environment
A proactive approach to problem-solving with strong decision-making skills
Exemplary verbal and written communications skills
Standout Candidates will Bring
High degree of discretion