HR Talent Acquisition Representative - on behalf of our client, a growing midstream company, Procom Services is looking for one (1) HR Recruiter for a 2 to 3 month Contract in Houston TX.
This position is accountable for the effective support and direction of the Talent Acquisition (TA) functions and projects enterprise wide. This incumbent operates within a dynamic team environment and manages a broad range of daily activities which contribute to the delivery of exceptional recruitment support to our clients while effectively meeting deadlines. Support is provided primarily to the Talent Acquisition functions, but may cross all HR functional disciplines. Service delivery is key as this role supports a high volume of requests with short deadlines.
Manage the TA Coordinator role of the recruitment process in Workday
Update the Talent Acquisition Team Sharepoint site as requested.
Update information on ELink as requested.
Run reports in Workday on a regular basis for statistical reporting purposes for the TA Manager.
Initiate and coordinate pre-employment background checks including medicals, criminal checks, drivers abstracts, etc.
Process all medical checks, track and report on weekly candidates status’ with our providers to ensure new employees fulfill their conditions and can commence employment with the company
Create job postings on internal and external websites using Workday.
Post to job boards manually as requested.
Create newspaper advertisements as requested.
Schedule interviews for internal and external candidates as requested.
Book travel arrangements for external candidates as requested.
Collaborate with candidates and other areas of Human Resources (i.e. Advisory Services, Benefits, Talent Management and Payroll) regarding the recruitment processes and issues that arise.
Provide Recruitment/Relocation/Immigration administration support by sending the relocation initiation documents to HR Mobility.
Verify and enter details for successful onboarding of candidates in Workday
Troubleshoot issues with candidates through the recruitment process
Career Fairs: Accountable for registering and coordinating fairs, ordering and managing all career fair inventory, including other stakeholders (inclusive of Public Relations and Diversity) for shared opportunities.
Summer Student and Coop Programs: Provide end to end recruitment support
Cobra Testing: Provide assistance by coordinating and managing the Cobra testing for the Control Center Operations as required.
Onboarding: track and send out rings to People Leaders to present to their new hires (regular full time employees
Manage a tracking spreadsheet for all recruitment activity (BackChecks, Job Postings, Offers) to reflect status of stages of recruitment.
Communicate with Accounts Payable regarding invoice processes and payments for all Talent Acquisition invoices (i.e.social media, job boards, journal postings, staffing agencies and medicals).
Code invoices through Markview for various Talent Acquisition expenses to ensure payment to external vendors
Provide ad hoc support to Talent Acquisition Advisors and Advisory Services as requested such as creation of spreadsheets, data tracking, presecreening, regrets and reference checks, uploading documents and pulling resumes
Provide support for set up and sign up of training or facilitated sessions as required (booking venues, catering, preparing resource materials, presentation material preparation).
Troubleshooting recruitment inquiries via phone and email including but not limited to:
Difficulties applying to positions
Status of job applications
Questions related to the Employee Referral Program
Constant Interaction with Hiring Leaders, Candidates, employees in client groups, other departments in Human Resources and other people from areas of centers of expertise
Daily interaction with members of Tier 1 & 2 groups (Advisory, benefits, pension, payroll, DI, T&E)
Knowledge, Skills & Abilities:
Minimum 2 years related experience in an office environment.
Demonstrated highly effective customer service skills required, including appropriate telephone and email etiquette, diplomacy, demonstrated bias for action/sense of urgency
Ability to respond efficiently and effectively to routine customer service issues and to make sound decisions for determining the nature of the inquiry and need to escalate or not
Strong attention to detail and a high degree of accuracy.
Proficiency with MS Office suite (Microsoft Word, Outlook, PowerPoint, Excel, Access and Visio).
Strong organizational skills and ability to handle multiple priorities in a fast paced environment.
Strong interpersonal and communication skills
A high degree of professionalism, discretion, confidentiality and independence.
Experience working in and with Workday and with customer relationship management (CRM) systems strongly preferred
HR experienced is considered an asset.
Working towards Registered Professional Recruiter Certification (RPR) is nice to have but not required