Full Job Description
This position manages the employee benefits program and the day-to-day Human Resources functions including employee relations, pay and classification, and Equal Employment Opportunity. Work is performed under general administrative direction and requires a considerable amount of independent judgment and discretion. Must exhibit and work confidentially and discreetly in all matters pertaining to the city, human resources, and employee matters.
This position is exempt. Fair Labor Standard Act overtime provisions will not apply.
Per Florida Statute 295.065, certain service members and veterans, and the spouses and family members of the service members and veterans, receive preference and priority in employment by the state and are encouraged to apply.
Assists with the administration of HR operational standards, and ensures compliance with policies, procedures, laws and regulations (local, state and federal).
Plans, coordinates, and manages benefits programs.
Managers the health, dental, vision, flexible spending accounts, life, and disability insurance programs as well as other voluntary benefits.
Conducts/assists with investigations into workplace matters including harassment, violence, and other significant cases.
Monitors invoices and payments to providers for accuracy and timeliness.
Manages FMLA and modified duty programs.
Recommends, develops, implements, and monitors changes to HR programs in compliance with local, state, and federal rules and regulations.
Discusses the direction of HR and benefits programs with employees, management, consultants, providers, and peers to assess trends, needs assessments, and possible improvement of programs.
Produces EEO reports and prepares/coordinates completion of the EEO plan for the city, as well as completing EEO4 and other required surveys.
Tracks and ensures accuracy of position control for all classifications and approved positions of the city.
Assists management and supervisory personnel in developing HR, organizational plans, goals, and strategies for improved HR performance.
Maintains and enhances the city’s human resources information system.
Provides employee census data and other information as requested to actuarial professionals, insurance carriers, and/or upper management as needed.
Prepares budget proposals for HR and benefits programs, projections, workload measures, and goals for respective areas; and ensures that all functions operate within appropriated amounts.
Assists with the preparation and monitoring of departmental budget, objectives, and goals.
In conjunction/accordance with purchasing, manages vendor solicitation and selection including; Request for Proposal (RFP) preparation, evaluation, and negotiations for providers of HR, benefits, insurances, and other related services.
Oversees administrative matters related to the coordination and facilitation of meetings and conferences. Prepares and makes oral and written presentations to exchange information.
Supervises assigned staff including: selecting or recommending selection; training; assigning and evaluating work; counseling; disciplining; and recommending termination of employment.
Receives and responds to inquiries, concerns, complaints, and requests for assistance regarding areas of responsibility.
Develops and prepares special reports and presentations including council agenda items.
Prepares documents as required by the city, state, federal, and/or other agency.
Collects, compiles, and interprets data on policies and functions related to the administration of assigned programs. Reviews programs for effectiveness and makes recommendations for enhancement or modification.
Establishes and maintains efficient and effective records; and compiles data and prepares other documentation required or requested.
Attends seminars, workshops, and conferences to enhance job knowledge and skills.
Performs other duties as assigned.
Bachelor's degree from an accredited college/university in Business, Public Administration, Human Resources, or related field.
Five (5) years of increasingly responsible experience in human resources and/or benefits administration including a supervisory capacity (preferably in the public sector).
Valid Florida Driver’s License.
In some cases, an equivalent combination of higher education and experience may be considered, provided that the education and experience is in a relevant and related field.
Essential Physical Functions & Environmental Conditions
Requires sedentary work involving standing or walking for brief periods. At times may involve periods of frequent standing or walking, moderate climbing, stooping, reaching, and bending.
Exerts up to 10 pounds of force on a regular basis and occasionally 20 pounds of force.
Operates office equipment requiring moderate dexterity.
Requires normal visual acuity and field of vision, hearing, and speaking abilities.
Considerable skill, adeptness, and speed in the use of the fingers, hands, or limbs in tasks involving close tolerances.
Works inside an environmentally controlled space; but will intermittently work in adverse environmental conditions for moderate periods of time including, but not limited to: extreme heat/cold, wet or humid conditions, bright/dim lights, dust or pollen, intense noise levels, vibration, fumes or noxious odors, moving mechanical parts, heights, pathogens, traffic, and toxic/caustic chemicals.
The City of Clermont is an Equal Opportunity Employer. The Americans with Disabilities Act requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss potential accommodations with management.
To perform this job successfully, an individual must be able to perform all of the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Job functions described are not to be construed as a complete statement of all duties performed. Employees may be assigned additional duties by management as deemed necessary. Duties not contained herein may be considered essential to performing this job successfully, just as though they were included in this job description.
The City of Clermont has the right to revise this job description at any time. This description does not represent in any way a contract of employment.