Provides strategic support for all aspects of procurement functions and continuity of operations functions. Provides department oversight of fiscal functions related to the procurement processes. Teams with other divisions on procurement issues, budget monitoring, financial processing and related initiatives. Interfaces effectively with department leadership team, other county departments and partners to accomplish goals and objectives. Supports all department procurement needs and related functions. Performs monthly, quarterly and annual procurement reviews. Monitors monthly spending for purchase orders and communicates status throughout the agency for actions needed to address spending. Oversees all departmental financial data related to the procurement process, analyzes spending and makes recommendations for process improvements. Ensures the highest level of customer satisfaction for Agency divisions. Serves as department p-card program manager. Manages and coordinates special projects at the direction of the Fiscal Administrator. Develops, updates departmental policies for countywide procurement procedures and internal procedures. Provides purchasing support and expertise to divisions. Manages procurement staff.
Note: The assigned functional areas of this position are procurement, finance and budgeting.
Independently designs, develops, and coordinates ongoing department programs and special projects;
Performs a wide range of professional-level management work for more than one broad administrative function including complex analysis and diverse project management in a lead capacity;
Coordinates and manages the work of administrative, para-professional, and/or professional-level staff in the day-to-day activities of selected projects. Plans, organizes, and coordinates changes to the policies, procedures, or processes related to multiple administrative functions (financial, procurement, budget, human resources, contract or grants administration, information technology systems, etc.);
Plans and conducts or oversees studies or research activities to ensure program quality, determine unmet needs or ensure efficacy of existing programs;
Provides guidance, recommendations, and advice to departmental managers;
Serves on committees, task forces, and management teams to evaluate the effectiveness and efficiency of existing management/administrative systems;
Writes, edits, and finalizes reports and presentations and presents findings and recommendations to department senior managers.
Required Knowledge Skills and Abilities
Considerable knowledge of mission, goals, and objectives of the organizational unit, program, or activities to which incumbent is assigned;
Considerable knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);
Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;
Ability to identify possible solutions for solving business problems;
Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization;
Ability to make oral presentations to department management, other departments, or the public;
Ability to write detailed, accurate reports, grants, or solicitations for pertinent areas of administration;
Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
Ability to supervise and train staff;
Ability to lead assigned employees, including delegating and reviewing work assignments, providing coaching and guidance, monitoring and evaluating performance, and supporting training and development planning.
Any combination of education, experience, and training equivalent to graduation from an accredited four-year college or university with a bachelor's degree in field related to the assigned functional area; plus four years of professional work experience with in the functional area.
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check and a check of the Child Protective Services Registry to the satisfaction of the employer.
Experience in procurement and team management. Knowledge of FOCUS budget plus financial, procurement and/or HCM systems. Experience with Microsoft Word and Excel applications. Knowledge of the principles, methods and problems of organization and management. Excellent communication skills. Ability to work with minimum direct supervision.
Sedentary with walking and lifting less than 5 pounds. All duties performed with or without reasonable accommodations.
Panel interview and may include exercise.
It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.