Administrative Assistant

CO-OP - North Dighton, MA (30+ days ago)


About the Job

CO-OP, a growing nonprofit organization in Southeastern MA providing quality services to adults with developmental and other disabilities, is seeking dedicated, energetic and caring people to join our Direct Care Staff. CO-OP has 19 residential homes and 4 day programs. Our 24/7 supervised residential programs focus on a person-centered planning approach and working with individuals to create homes adapted to meet individual needs. We provide support in the areas of life skills, social skills, and community integration with an emphasis on pursing personal goals and interests.

GENERAL EXPECTATIONS

The Administrative Assistant shall provide an array of clerical and other support services that help ensure an efficiently run organization and one that promotes a positive public image. Daily functions coordinate and assist with the payroll, human resources, and general office practices. These functions shall be administered in such a way as to generate a positive influence on people with developmental disabilities.

Duties shall be carried out in conformance to the Agency’s purpose and philosophy, and in a manner that recognizes values associated with Life Quality.

QUALIFICATIONS

  • Minimum of High School Diploma or G.E.D, some college experience preferred
  • Possession of a valid driver’s license, and an agreement to use one’s vehicle for business purposes
  • Two years of experience working in an office environment with demonstrated proficiency in use of Microsoft office with expertise in Word & Excel applications
  • Payroll and ADP experience is preferred
  • Professional and friendly customer service skills
  • Acceptable Criminal Offender Record Information (CORI) check

ESSENTIAL DUTIES

Answer telephone; direct calls, use paging system as required.

Pleasantly greet visitors, job applicants, vendors, etc.

Schedules all conference rooms and maintains agency training calendar.

Runs OIG checks for staff and venders.

Assists with ADP Payroll back up as needed.

Ensures filing and packets are maintained and up to date for human resources.

Assists with application and orientation documentation.

Assists with disciplinary tracking.

Assists with employment references.

Assists with benefit administration (provides staff with benefit reminders, benefit processing, and reconciliations).

Sends out training reminders and attendance sheets

Assist in preparation of envelopes for “bulk” mailings (development, human rights, surveys, etc.).

About CO-OP CO-OP is a 501(c)(3) non-profit organization supporting local citizens with developmental and other disabilities in a variety of residential and day programs, employment supports, and clinical services. Founded in 1972 and currently serving approximately 300 individuals and family members in Southeastern Massachusetts, CO-OP’s mission focuses on individualized services and community participation. For more information, go to www.co-op.cc.

**No phone calls please.

Job Type: Full-time

Experience:

  • ADP and Payroll: 3 years
  • Administrative Assistant: 2 years
  • Microsoft Office: 5 years

Education:

  • High school or equivalent

License:

  • Driver's License