Dermatology Patient Care Coordinator

Skin Wellness Dermatology Associates - Durham, NC


Patient care coordinator/administrative specialist

Are you looking for a unique opportunity to join a dedicated team of professionals who help people transform their lives through healthy, great looking skin? Do you have a passion for skin health and beauty? How about a background in retail and aesthetics? Are you dedicated to excellence with a strong work ethic? If you are an enthusiastic , people and detail oriented,safety conscious , team player with excellent sales skills and desire to make a difference in people's lives, we want you to apply!

We are growing and are in search of a part time patient care coordinator/administrative specialist to join our dream team in a long term role in a stable and positive environment under the supervision of a Board Certified Dermatologist. Voted Best of Durham!

Passion for skin care , patient care and service is a high priority and should be near and dear to your heart. Expertise in skin care and product knowledge is an integral part of the position.

Position has potential to develop into full time position and earn commissions based on production team sales.

Clinical Experience in Dermatology, Plastic surgery preferable

Customer Service

  • Provide extraordinary service
  • Facilitate and mediate patient sensitive and/or confrontations matters if encountered


  • Track patient inquiries with detailed notes and follow up , assist with consultation and scheduling to meet goals
  • Identify, develop and drive continuous patient experience improvement initiatives
  • Create communication techniques and engage clients through phone, email, and Social Media follow-up
  • Update websites and social media content as needed
  • Ability to sell and up-sell procedures and products to meet daily, weekly , monthly goals

Excellent knowledge and ability to sell all aesthetic services and products available in the practice ‪

  • Greet patients through email, social media and telephone leads and provide thorough information regarding our practice offerings and credentialing of the doctor
  • Actively welcome and check-out patients with a smile
  • Accurately handle patient transactions including
  • Basic math skills
  • Create and maintain all paperwork and electronic records
  • Prepare daily schedule and associated paperwork
  • Photograph clients for pre-consult, pre and post treatment follow up
  • Support administrative and clinical team members as needed
  • Follow HIPAA guidelines with all patient data
  • Maintain reception area, front office, non-clinical area inventory and accounts payable
  • Develop initiative, motivation, and positive morale with staff

Required Knowledge, Skills & Abilities

  • Outstanding customer service and interpersonal skills with patients, business contacts & staff
  • Professional phone communication skills & voice
  • Impeccable written and verbal command of the english language
  • Excellent written and verbal communication skills
  • Experience with Microsoft Office and social media
  • Impeccable judgment
  • Maintain HIPAA confidentiality at all times
  • Strong ability to work independently and multi-task
  • Excellent organizational skills
  • Be motivated by reaching and achieving sales goals
  • Have a passion for inside sales
  • Highly dependable and organized
  • Excellent attention to detail
  • Self-starter and independent follow-through with tasks
  • Devoted team player
  • Clean professional appearance and demeanor
  • college diploma or equivalent
  • part time position with opportunity to develop into full time
  • Ability to grasp new concepts , adapt to new techniques and ideas

‪Positive attitude, ‪Team player, Self Starter ‪, organized, accountable

  • Education Preferred
  • College degree in Hospitality, Marketing, Communications
  • Previous experience in a hospitality, sales, marketing, customer experience, or public relations role within an aesthetic/plastic surgery/medical spa/luxury level resort
  • Experience with Athena , Aesthetics pro

Position Responsibilities:

Relationship development and maintenance
Assist Dermatologist with medical aesthetic procedures ‪and other duties as needed
Assist with marketing activities, events , promotions
Answering phones, scheduling appointments and patient follow up
Documenting in Electronic medical records
Inventory managemen

Maintenance of equipment, procedure room turn over

Reliable transportation

Applications will be handled with full confidentiality

Job Type: Part-time

Salary: $12-$15.00 /hour with opportunity for bonus based on sales.

Cover letter with 3 work related references required. Applications without cover letter will not be considered.

Job Types: Full-time, Part-time

Salary: $12.00 to $15.00 /hour


  • Customer Relationship Management: 3 years (Required)


  • Durham, NC (Required)


  • esthetics, MA (Preferred)


  • english (Required)

Work authorization:

  • United States (Required)