School Office Manager

Bronzeville Academy Charter School - Chicago, IL (30+ days ago)


Purpose Statement:

The school office manager works in the office of the school, usually under the guidance of the principal. They are responsible for a majority of the clerical work in the school, including handling sensitive documents such as student records. They act as a liaison between the students, parents and principal. The school Office Manager is responsible for making appointments and managing the principal's schedule. They also greet those who walk into the school office, answer phone calls, take messages and sort mail. School office manager is also responsible for typing and sending out school documents. They are the person who registers and releases students to school and maintains attendance records.

Essential Functions:

  • Ensure the effective operation of the school reception office, so that all visitors, staff and pupils are greeted in a friendly and appropriate manner, that their enquiries are dealt with promptly and they are directed to the appropriate person or location.
  • Safeguarding – oversee entry/exit procedures to/from the school for all staff, pupils, parents, and visitors.
  • Assist the school staff in the organization of events such as after school programs, sports days, parents’ evenings, productions etc. and to organize associated administration.
  • Operate relevant equipment and computing software e.g. MS Office, Outlook, Explorer, Google Chrome etc and any software that the school approves.
  • Safeguard and maintain stationery stock levels for the office and for some other areas of the school such as the photocopier.
  • Administers first aid and prescription medications to students (under the direction of a health care professional) when the Health Technician is not available for the purpose of providing emergency and necessary care in compliance with established guidelines.
  • Be aware of and comply with policies and procedures relating to child protection, equal opportunities, health and safety and security, confidentiality and data protection; reporting all concerns to an appropriate person.
  • Carry out all duties with regard to the school’s policies and codes of conduct.
  • Participate in training and other learning activities as required and to participate in appraisal and professional development.
  • Set high expectations of conduct, whilst acting as a good role model for others.
  • Coordinates daily substitute activities (certificated and non certificated) for the purpose of ensuring that staff absences are covered in a timely manner and that student safety and educational process needs are met.
  • Ensure that output and quality of work is of a high standard and complies with current legislation / standard.
  • Be the point of contact for all academic personnel ie. Teacher, teacher assistants, substitute teachers.
  • Maintain a substitute teacher contact list and contact when necessary.
  • Other duties as needed by principal and CEO.

Knowledge, Skills and Abilities:

1) Knowledge of contemporary office practices and procedures, preferably in a public employment environment or K-12 public school district.

3) Student information systems such as SIS, Power School; contacting substitute teachers.

4) Exercise independent initiative and sound judgment.

5) Record keeping, filing, electronic document filing and retrieval.

6) Operate a computer and a variety of contemporary office equipment.

7) Develop and maintain productive working relationships with school site staff, parents or guardians.

Telephone and e-mail etiquette:

1) Correct English usage, grammar, spelling, punctuation, and business vocabulary.

2) Process a high-volume of work with accuracy.

3) Add, subtract, multiple and divide quickly and accurately.

4) Understand and follow verbal and written directions.

5) Meet schedules and timelines.

6) Work collaboratively with others; work with discretion and confidentiality.

Education, Training and Experience:

Any combination equivalent to graduation from high school and two (2) years college-level course work in Business or related field, and three (3) years of increasingly responsible administrative experience in an office environment, preferably in the public school system, exercise in independent judgment, or any combination of training and experience that could likely provide the desired knowledge and abilities.

Job Type: Full-time

Salary: $32,000.00 to $40,000.00 /year

Experience:

  • Office Management: 5 years