Receptionist - Part Time - Hauppauge

PPT - Hauppauge, NY3.4


PPT is looking for experienced PT receptionists to join a energetic team dedicated to patient care.

Position in our Hauppauge office - Monday, Wednesday and Thursdays 9-5 .

Salary 13.00 per hour

All candidates must be well versed, but not limited to, the following:

  • Welcomes and greets patients and visitors to the facility in a friendly manner; determines the purpose of the visit; has the patient complete the appropriate paperwork, if necessary; informs the Physical Therapist of their arrival
  • Provides information to those who call the facility; transfers calls as needed; works with the Site Supervisor to ensure proper desk coverage at all times
  • Schedules and cancels appointment as appropriate, ensures follow-up visits are scheduled as appropriate
  • Collects co-payments and post all funds in the EMR/Billing system
  • Records patient information into the EMR/Billing system
  • Prepares flow sheets for the following day’s appointments; review for accuracy and file them as they are completed each day
  • Filing, faxing and scanning medical records
  • Scan identification and insurance information into the EMR/Billing system
  • Verifies over the counter balance at the end of every shift
  • When scheduling appointments, carefully screens for patients address, new patient visit, or updated registration information, informs patient of co-pay amount
  • Verifies the method of payment for service (Medicare, private insurance, private payer) and collects payment or data as appropriate
  • Practices confidentiality and privacy protocols in accordance with Company policies and HIPAA requirements
  • Maintains facility waiting area, office files and front desk area in a manner that is neat and organized
  • Receives and conveys messages in writing, electronically and verbally
  • Attends company and departmental meetings as required
  • Reports daily statistics for clinic
  • Other duties as assigned


  • Must have the ability to exercise a high degree of diplomacy and tact; excellent customer service, communication and interpersonal skills.
  • Must have excellent telephone skills; handling large call volume may be required.
  • Must be flexible; able to accommodate the changing needs of the facility.
  • Must have basic math skills; must be able to use standard office equipment.
  • Must have the ability to travel as required to perform job duties and cover other centers as needed.
  • Must be able to effectively use computer programs (e.g. Word, Excel, Outlook and Powerpoint)

Job Type: Part-time

Salary: $13.00 /hour


  • receptionist: 1 year (Preferred)
  • Medical office front desk: 1 year (Preferred)
  • microsoft office including excel: 1 year (Preferred)