Bowman Consulting has an opportunity for a self-reliant Receptionist/Office Assistant to provide reception and administrative support services in support of training programs and for the effective operation of the front desk and office. Currently located in Chantilly, VA our office will be relocating to Reston, VA in mid-March 2019.
At Bowman Consulting, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That’s why a career at Bowman Consulting is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved in it. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.
Primary Duties and Responsibilities:
Support Vice President-directed training programs including, but not limited to: creating program materials using MS Office programs; arranging program session logistics such as venues, meals, participant travel, and materials; and organizing and cataloging program materials
Greet clients, guests and visitors in a professional, friendly manner
Prepare outgoing correspondence and coordinate express mail services (UPS, courier service, etc.)
Receive, sort and forward mail; send and distribute faxes
Compose and edit correspondence in Word and create and maintain spreadsheets in Excel
Maintain conference room schedules in Outlook and assist with meeting logistics
Maintain reception and conference room areas and control relevant inventory
Perform other administrative duties as assigned by the office manager, such as coding documents, copying, binding, collating, data entry, etc.
Monitor supply inventory and order supplies as needed
Monitor kitchen supplies and snacks and participate in kitchen maintenance tasks
High school diploma or GED
Professional receptionist/administrative experience
Exceptional phone etiquette and demonstrated ability to handle a multi-line phone system
Excellent verbal and written communication skills
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Dependable attendance and punctuality for regular work hours from 8 am - 5 pm Monday through Friday
Detail-oriented, well organized and able to manage and prioritize multiple assignments
Professional appearance, approach, demeanor, and customer service skills
Self-motivated and able to work with limited supervision
Strong work ethic and positive demeanor
Note: The position description is intended as a summary only of key duties. Other related duties may be assigned as appropriate.
Since our founding in 1995, Bowman Consulting has provided award-winning service on hundreds of successful projects, each with its own challenges and opportunities. Bowman Consulting's engineers, land surveyors and project managers have earned a reputation for delivering timely and economical solutions to virtually every type of civil engineering challenge. We command comprehensive and up to date knowledge of local, state and federal regulations. We are highly efficient at obtaining the necessary entitlements, wherever our clients are building. By helping to define solutions and expedite processes throughout construction, we keep projects moving to successful completion.
Bowman Consulting Group is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Bowman Consulting Group does not sponsor any visa applications for this position. The successful candidate must be able to provide evidence of identity and legal authorization to work in the United States.