Special Assistant

US Department of Justice - Washington, DC

Full-time | Part-time
Duties
Summary
This position is located in the Office of Justice Programs (OJP), Office of the Assistant Attorney General. The incumbent serves as a Special Assistant to the Assistant Attorney General and the Principal Deputy Assistant Attorney General.

Responsibilities
(The duties described reflect the full performance level of this position)

Manages office operations of the Office of the Assistant Attorney General, to include implementing office policies and procedures, and planning, organizing and directing the administrative team in support of the office functions. Implements procedural and policy changes to improve operational efficiency.

Advises the Assistant Attorney General (AAG) and the Principal Deputy Assistant Attorney General (PDAAG) on major issues and events for the day. Works closely and effectively with the AAG and PDAAG to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the AAG and PDAAG, including those of a sensitive or confidential nature. Determines appropriate course of action, referral or response.

Communicates directly, and on behalf of the AAG and PDAAG, with Department leadership, external stakeholders, and others, on matters related to programmatic initiatives. Performs a variety of duties related to special projects involving program issues that contain complicating elements. Manages special crosscutting initiatives for the office and to accomplish programmatic and operational goals.

Leads, conducts or participates in complex management studies and reviews, particularly those with wide or significant effect upon DOJ OJP's organizational structure, policy, processes, operations, fiscal control and those where the boundaries of the studies may be broad.

Completes a broad variety of administrative tasks for the AAG and PDAAG, including managing an extremely active calendar of appointments; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Screens all telephone calls and personal visitors, who frequently represent the highest levels of national, state, and local governments or major businesses or organizations. Personally handles routine inquiries and those requiring knowledge of the organization's activities or its internal administrative procedures. Refers inquiries requiring technical program knowledge to an appropriate staff member for follow up.

Travel Required
Not required

Supervisory status
No

Promotion Potential
14

Job family (Series)
0301 Miscellaneous Administration And Program

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Requirements

Requirements
Conditions of Employment
U.S. Citizenship required.
Subject to background/suitability investigation/determination.
Federal payments are required to be made by Direct Deposit.
Requires registration for the Selective Service. Visit www.sss.gov.
Pre-employment drug testing required.
1-year probationary period may be required.
See Other Information for further requirements.

Qualifications

MINIMUM QUALIFICATIONS:
Qualifying experience for the GS-14 level includes one year of specialized experience at least equivalent to the GS-13 level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.

Examples of specialized experience include: Managing and coordinating a variety of executive level administrative and/or support programs and initiatives; project management activities involved complex analyses and written reports, organizing special committees, workshops, or other gatherings, initiating program reviews, or developing cross agency activities; planning, developing, and coordinating projects, involving complicating issues or elements, such as multiple, inter dependent procedures, concurrently running tasks, overlapping deadlines, insufficient resources, and/or inter-agency coordination requirements, planning and preparing reports or other documents related to complex program or project issues for new, substantive agency programs or projects where precedents were scarce or nonexistent; and serving as project manager or assistant project manager for projects that contained complicating elements requiring the adaptation of analytical techniques and evaluation criteria.

TECHNICAL QUALIFICATIONS:
Applicants who meet the minimum qualifications as described above will be further evaluated based upon the following technical qualifications:

Ability to manage special projects.
Ability to communicate in writing.
Ability to plan and execute work.
Ability to analyze project issues/problems and recommend solutions.
Ability to communicate effectively other than in writing.
Knowledge of program/project management principles, concepts, methods, and practices.

Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp

All qualification requirements must be met by the closing date of this announcement.

Click here to see the full Qualifications Statement.
Education
See Other Information.

Additional information
This position is included in the bargaining unit.

TIME-IN-GRADE REQUIREMENT: Status applicants for promotion must have 52 weeks of service at the next lower grade by the closing date.

This vacancy announcement may be used to fill additional vacancies that may occur within 90 days of the referral list issuance.

This position is eligible for situational telework.

OJP offers opportunities for flexible work schedules.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

You will be considered under all categories for which you are eligible.

For All U.S. Citizens: Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. Your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Names of all candidates in the best qualified category will be sent to the hiring official for employment consideration. Candidates within the best qualified category who are eligible for veterans preference will receive selection priority over non-veteran preference eligibles.

For Status/Merit Promotion/VEOA candidates: Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on the announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your resume and application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

For Interagency Career Transition Assistance Plan (ICTAP)/Career Transition Assistance Plan (CTAP) applicants: The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, or if your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP/CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. Under merit promotion procedures, to be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria. Under category rating procedures, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria.

Background checks and security clearance
Security clearance
Not Required

Drug test required
Yes

Required Documents

Required Documents
REMINDER: ALL DOCUMENTS MUST BE RECEIVED BY MIDNIGHT Eastern Time (Washington, D.C. time) ON THE CLOSING DATE OF THIS ANNOUNCEMENT.

REQUIRED DOCUMENTS (ALL APPLICANTS):
1. Resume and/or work history profile,
2. Responses to the online questions,
3. Veterans' Preference Documentation (if applicable; see below for more information).

ADDITIONAL REQUIRED DOCUMENTS (FEDERAL EMPLOYEES):
4. SF-50, Notification of Personnel Action (for current and former federal employees; see below for more information), and
5. Performance Appraisal (for current federal employees) Note: if not provided, will be required at time of interview.

Note: Incomplete applications will not be considered.

Veterans Preference
In order to verify your veteran preference entitlement, please submit a copy of the Member Copy 4 of your DD-214 (Certificate of Release or Discharge from Active Duty); official statement of service from your command if you are currently on active duty; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions.

If you are a disabled veteran, a Purple Heart recipient, or widow/widower of a veteran, the spouse of a disabled veteran or the natural mother of a disabled or deceased veteran, you must submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, and the other required documentation identified on the reverse side of the SF-15 to support your preference claim.

Although veteran preference points are not assigned under the category rating procedures described under How You Will Be Evaluated, veterans' preference eligibles are listed ahead of non-veterans within each category for which qualified. In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest quality category (i.e., Best Qualified).

Veterans Employment Opportunity Act
To be eligible for a Veteran Employment Opportunities Act (VEOA) appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If applying for a Merit Promotion announcement and wish to be considered under the VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement.

Interagency Career Transition Assistance Plan (ICTAP)/Career Transition Assistance Plan (CTAP)
If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(u) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the Agency notice, your most recent performance rating, and your most recent SF-50 Notification of Personnel Action for Competitive Appointment

Non-competitive Eligibility
You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; veterans with service-connected disabilities of 30% or more; returning volunteers from the Peace Corps or Vista, Veterans' Recruitment Appointment, etc. Appropriate documentation to support your claim must be included in your application, along with the type of special appointment you are seeking.

Current/Former Federal Employees
If you are a current Federal employee in a permanent, competitive service position, you must submit document to confirm your status. Failure to submit an appropriate SF-50 will automatically disqualify you from further consideration.
  • Submit an SF-50 (Notification of Personnel Action) or other official agency documentation that shows your current (or most recent) grade and competitive service status. (The "position occupied" block on the SF-50 should show a "1" and your "tenure" block should show a "1" or "2".).
  • Submit your most recent Performance Appraisal (dated within the last 18 months) or a separate statement explaining why you are unable to submit your appraisal. If not provided at time of application, it will be required at time of interview.
If you are a former Federal employee who is reinstatement eligible based on prior federal permanent competitive service, you must submit documents to confirm your eligibility.
  • Submit an SF-50 (Notification of Personnel Action) or other official agency documentation that shows your current (or most recent) grade and competitive service status. (The "position occupied" block on the SF-50 should show a "1" and your "tenure" block should show a "1" or "2".)
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

To explore the major benefits offered to most Federal employees, visit the Office of Personnel Management's website at http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.

Fitness Reimbursement: OJP offers a fitness reimbursement program for employees' individual fitness-related expenditures.

OJP also offers credit union services; ATM machine on-site; a health unit and on-site nurse for your usage.

Transit Benefits: To defray your commuting cost, we are pleased to offer the Employee Transit Benefit Program.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.