School Administrator

Montclair State University - Montclair, NJ (30+ days ago)4.2


The school administrator for the School of Communication and Media (SCM) reports to the Director of SCM and serves as a key operational manager for the School. This includes supporting and facilitating the work of school leadership and faculty, managing essential day-to-day operations, overseeing personnel and budget administration across SCM units, and providing critical organizational assistance to the School of Communication and Media director.

PRINCIPAL DUTIES AND RESPONSIBILITIES:
Manage all written and verbal communications for the School of Communication and Media to ensure the school operations is running smoothly.
Coordinate and maintain relationships with internal and external stakeholders, including the Office of the Dean, officials throughout the University, the School’s Board of Visitors, and various guests of the School.
In consultation with the director, monitor multiple School operating budgets and grant accounts; maintain and monitor expenditure records; perform range of activities through the university established financial systems.
Prepare clear and accurate financial reports for the School.
Maintain all HR-related files for all School faculty, staff, and student assistants.
Facilitate faculty and staff searches and guide new hires, including adjunct faculty, through the hiring process.
Familiarity with how to handle a range of HR transactions within the WorkDay platform (including hiring, time approvals, etc.).
Establish and monitor student semester hours and teacher credit hours; reporting through Instructional Service Report management to generate annual reports for the School.
Maintain all active student files and keep current all alumni databases.
Provide support during the advising and registration periods as established by the director of the School.
Provide information to varied stakeholders about the School and serve as an ambassador to the MSU community and beyond.
Support additional operations from the director’s office; including work with MSU employees, staff and students along with and external people outside of MSU.
Performs other duties as assigned
The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.

Qualifications & Requirements

REQUIRED:
Bachelor’s degree required. Supplemented by a Master’s degree or equivalency based on extensive administrative experience in higher education or industry and/or other professional qualifications.
Detail oriented with excellent interpersonal, organizational, analytical, problem solving, and written and oral communication skills.
Ability to take initiative, solve problems in enterprising and proactive ways, and manage varied priorities, deadlines and agendas.
Work productively in a fast-paced, dynamic environment and handle interactions with varied groups with poise.
Ability to learn range of university policies and procedures and new enterprise systems.
Display discretion when working with highly confidential issues.
Dedicated team player with strong student-focused orientation.

PREFERRED:
Three year’s work experience in a higher education environment focused on student, faculty and support staff.
Salary Range
Commensurate with experience.

Anticipated Start Date
Open until position is filled.
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Review will begin immediately and continues until position is filled.