Executive Assistant to the CEO

Independence Charter School - West - Philadelphia, PA (30+ days ago)

The Executive Assistant to the CEO works under the direction of the ICSW CEO/Principal. Primary roles and responsibilities are to:


  • Coordinate an organized system for the CEO/Principal’s personal files
  • Manage CEO/Principal schedule
  • Handle incoming/outgoing correspondence for CEO/Principal
  • Maintain Employee files and HR matters in compliance
  • Serve as liaison for Nurse, Custodial and Cafeteria staff
  • Coordinate data for state reports and ensure timely submission (PDE, SDP, etc.)
  • Gather and create agenda for weekly leadership meetings under the direction of the CEO/Principal
  • Collect pertinent information from staff to submit to the CEO/Principal for the West Weekly and West monthly, and other matters
  • Coordinate monthly Global Citizen event
  • Ensure invoices are submitted on time to Business Office
  • Assist CEO/Principal in other duties as assigned

Board of Trustees

  • Facilitate communication between ICSW CEO and its Board of Trustees
  • Prepare and organize all items for monthly board meetings
  • Schedule Board of Trustees Committee Meetings
  • Participate in Board of Trustees committee, as assigned
  • Maintain Board of Trustees records
  • Attend monthly BOT meetings

General Guidelines:

  • Present a positive image of the school to parents, and convey to them the schools’ mission and vision
  • Work to develop a positive relationship between school and its community
  • Carry out assignments in a timely manner
  • React positively to directives/feedback
  • Exhibit team approach and initiative to support school’s mission
  • Maintain strict confidentiality with staff and student records


  • Bachelor’s Degree or higher
  • Experience in education or related field
  • Proven willingness and ability to collaborate with a diverse community
  • Ability to work flexible hours (i.e., evenings, occasional weekends, etc.)
  • and to be on-call via cell phone
  • Proven ability to take initiative and to problem solve

Salary: Salary is commensurate with experience

Job Type: Full-time


  • Executive Assistant: 1 year (Preferred)
  • Educational setting: 1 year (Preferred)