Proposal Coordinator

Witt O'Brien's - Houston, TX

Full-time | Temporary
Witt O'Brien's Position: Proposal Coordinator

Company Profile

Witt O'Brien's is the leader in crisis and emergency management. We help our clients prepare for, respond to and recover from disaster. Our mission is to make them readyRESILIENT.

Our highly skilled experts protect lives, communities and businesses in both the private and public sectors. We do that with innovative services that combine decades of front-line disaster experience with out-of-the-box thinking, to generate the best outcome for our clients. As the threat of disruption from both man-made and natural disasters increases, our solutions have never been in greater demand.

Are you looking for an opportunity to join a team that makes a real difference? Do you want to be part of a collaborative team that protects and strengthens communities and businesses? If you are looking for all these opportunities and more, then Witt O'Brien's is the right fit for you.

We are seeking the best and brightest talent to help us take our organization to the next level. We offer a stimulating work environment with a growth-oriented dynamism. Our compensation and benefits package is highly competitive, to encourage happy and motivated employees.

Position Specifications

Reports to: Proposal Manager
Position Location: Houston, TX
Position Type: Permanent or Temporary Full-time
FLSA Classification: Exempt
Compensation: Commensurate with experience
Travel Requirements: None

Position Summary:
The Proposal Coordinator position works in the national Proposal Center group in the company's Houston office. The position is an integrated member of the proposal team and works with and supports the Proposal Manager and Proposal Writers in developing winning, compelling and compliant proposals in response to client requests for quotations, requests for proposals and qualifications. This position will be intimately involved in identifying, managing and updating key information that populates and supports proposals and marketing activities.

Essential Functions:
1. Supports Proposal Writers by identifying and supplying information from existing libraries and databases to support proposal document strategy.

2. Manages information capture, update, and revisions to project, resume, graphics, reference and other data.

3. Works with Proposal Manager and Proposal Writers to edit, proofread, format and produce error-free documents.

Skills and Abilities:
Experience with Microsoft Office Word, Excel, PowerPoint, Outlook and Adobe Acrobat Professional.
Experience reviewing and editing technical proposals, scientific or engineering documents, or marketing materials.
Highly organized, detail oriented and experienced in organizing and managing information.
Able to multi-task, manage priorities and meet deadlines.
Strong interpersonal skills and communication skills oral and written.
Exhibits initiative, positive attitude and motivation.
Able to work independently or as a member of a team on various tasks.
Familiar with storing, updating and moving information in SharePoint.
Familiar with professional service working environment involving response to RFPs and RFQs.

Working Conditions:
Working conditions are normal for an office environment. Position may require occasional weekend and /or evening work.

Education and Experience Requirements:
The candidate must possess the following education and experience requirements:

Degree: Bachelor's degree in a business, marketing, journalism, English, science or engineering degree or equivalent experience.
Years of Experience: minimum of 3 years of experience is supporting proposal and/or marketing activities at a professional services consulting, engineering, or equivalent company is required.

Certifications:Other Experience:
This position description incorporates the core responsibilities of the job. It recognizes that other related duties not specifically mentioned might also be performed, and that not all responsibilities may be carried out depending on operational needs.

Commitment to Diversity:
Witt O'Brien's is always looking for the most qualified and experienced professionals with a passion for public safety, emergency management, homeland security, disaster response, and continuity of operations.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.Are you ready to help us make the world a more resilient place? Join us and apply at