Financial Analyst II- Performs highly complex (senior-level) financial monitoring of government, educational, non-profit and/or for-profit entities contracted to administer various programs for the Health and Human Services Commission (HHSC). Work involves the examination, investigation, and review of accounting records, financial statements, management practices, and internal controls to ensure compliance with federal and state laws and/or regulations as well as HHSC policies, regulations, and contract provisions. Work also involves the preparation of reports containing findings, recommendations, and corrective actions required of the contractor. In addition, the work involves providing technical assistance to HHSC contractors in all matters relating to financial compliance. Works under minimal supervision with considerable latitude for the use of initiative and independent judgment. Must be able to lead a monitoring team, oversee the work of others, and train new staff.
Essential Job Functions:
(30%) Leads financial monitoring reviews of government, educational, non-profit, and/or for-profit entities throughout Texas that are contracted to administer various programs for the HHSC. Identifies financial non-compliance issues by researching specific topics through interviews; analysis and review of backup documentation relevant to review; analysis of independently audited financial statements; and analysis and review of financial and/or programmatic reports submitted to HHSC; and other research techniques.
(20%) Exercises considerable initiative and independent judgment in identifying the issues unique to specific contractors and designing specific review procedures to address those issues based on analysis of input from program personnel, complaints or allegations from 3rd parties, contractors' past history, and preliminary review of documentation submitted by contractors prior to the financial reviews. Identifies areas of non-compliance and/or deficiencies in contractors' internal controls and financial management systems and recommends changes in policies and/or procedures as needed to comply with relevant federal and state laws and/or regulations, HHSC policies, and procedures, and contract provisions.
(20%) Gathers, prepares, and organizes all working papers related to financial monitoring reviews in accordance with established HHSC standards Develops necessary financial summaries, schedules, and attachments needed to determine areas of compliance and/or non-compliance with federal and state laws, regulations, policies and/or procedures, or needed to support the findings of the review.
(15%) Prepares comprehensive formal financial monitoring reports that detail the conclusions, findings, and recommendations of the reviews. Responsible for all necessary follow up activities related to the reviews including (1) preparing formal correspondence necessary to further explain, clarify findings and/or rebut responses to findings, (2) requesting additional documentation required of contractors, and (3) issuing final reports and associated transmittal letters. Works closely with Program staff on contracting issues. Keeps manager informed of the status of the reviews.
(10%) Provides technical assistance (either verbally or in writing) to contractors and HHSC program personnel relating to financial compliance with federal and state laws and/or regulations, HHSC policies and/or procedures; provisions of the contract; allowability of costs; adequacy of financial system; or adequacy of internal controls over financial transactions. Acts as mentor and assists in the training of recently hired fiscal monitors.
(5%) Participates in the development and/or modification of financial compliance policies and procedures relating to HHSC contractors. Participates in the maintenance of TeamMate procedures (Audit Steps, etc.) to keep fiscal reviews based on current needs and criteria used in examining financial documentation. Participates in the research and interpretation of relevant federal and state laws, regulations, policies, and procedures. Participates in the development and/or modification of HHSC financial reporting forms. Performs other related work as assigned.
Knowledge Skills Abilities:
Knowledge of accounting methods and systems, business practices, financial monitoring procedures, legal contracts, business law, and financial statutes and instructions.
Knowledge of grant and contract administration, Code of Federal Regulations, OMB circulars, and other federal and state regulations.
Knowledge of all facets of General Ledger maintenance.
Knowledge of accounting theory (Generally Accepted Accounting Principles).
Knowledge of manual and computerized accounting systems.
Skill in the operation of personal computers, calculators, and adding machines.
Skill in writing and editing formal reports and/or correspondence.
Skill in composing clear and concise reports.
Ability to perform numerical analysis.
Ability to interpret and apply federal/state statutes and instructions, regulations, policies and procedures.
Ability to analyze, evaluate and summarize financial and/or management operations systems records for accuracy and conformance to procedures, rules and regulations.
Ability to analyze and interpret information contained in a General Ledger and to trance entries recorded in a General Ledger to appropriate journals and source documents.
Ability to properly collect, analyze, and perform appropriate review tests and assemble financial review working papers.
Ability to prepare clear, concise reports and review findings.
Ability to communicate effectively with staff and agency management.
Ability to establish and maintain effective provider relationships.
Ability to accurately complete and assemble working papers according to division standards.
Ability to communicate findings and recommendations effectively.
Registration or Licensure Requirements:
Certified Public Accountant (CPA), Certified Internal Auditor (CIA), Certified Fraud Examiner (CFE), or Certified Texas Contract Managers (CTCM) preferred.
Initial Selection Criteria:
Education: Bachelor’s degree in accounting, business administration, finance or related field from an accredited four-year college or university preferred. Degree must include a minimum of 15 hours of college level courses in accounting or comparable experience. (Be specific on the application as to the number of accounting hours). Experience: At least three years of experience in the area of financial monitoring, auditing, program administration or, full-charge bookkeeping, or grants/contracts administration. Experience and Education may be substituted for one another on a year-for-year basis.
Preferred Qualifications: 1) Licensed CPA, CIA, CGAP, CGFM or CTCM. 2) Familiarity with OMB Circulars, Code of Federal Regulations and/or state Uniform Grant Management Standards (UGMS). Use of TeamMate auditing software, Peachtree and QuickBooks preferred.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.