Administrative Assistant

NBCUniversal - Universal City, CA (30+ days ago)4.1

Role Summary:
The Administrative Assistant will fulfill all administrative duties for the President of Marketing, as well as interact and coordinate with other employees in the department, and more broadly across the company.

Essential Responsibilities:
Assist with correspondence between President and filmmakers, outside agencies, vendors, and departments
Maintain, organize, and update all A/V and paper records for President, including publication library, film project library, and document management
Assist the marketing team staff in aggregating materials to President
Assist in creating and processing purchase orders and invoices
Coordinate scheduling and planning marketing related screenings
Attend various meetings with President as requested and coordinate agendas and meeting minutes
Coordination of filmmaker meetings
Create impactful Power Point presentations for department as needed
Coordinate the Marketing department Internship Program, including hiring, overseeing, and evaluating interns
Administer clerical duties such as word processing, calendar/scheduling, travel planning, expenses, filing and covering heavy phones
Become familiar with details of campaign in order to become a team participant
Interact with department employees to facilitate the completion of all duties and responsibilities


Basic Qualifications:
Minimum 2 year of demonstrated successful organizational skills and ability to prioritize in an Assistant role
Minimum of 2 years of entertainment industry work experience in film, marketing, publicity, promotions or agency required
Strong computer skills in: Windows, FileMaker Pro, Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), be able to operate a PC and know how to perform extensive Internet research
Strong writing and communication skills required
Work flexible hours to assist all needs of President

Eligibility Requirements:
Interested candidates must submit a resume/CV online to be considered
Must have unrestricted work authorization to work in the United States
Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

Desired Characteristics

Bachelor’s Degree required, preferably in film, marketing/business or communications
Professional attitude with the ability to handle confidential information and materials
Strong time management skills
Team player, and a quick, effective problem-solver
Ability to multi-task and work in a fast paced environment

Sub-BusinessFilm Focus Features
Career Level


CityUniversal City


CountryUnited States
About Us

At NBCUniversal, we believe in the talent of our people. It’s our passion and commitment to excellence that drives NBCU’s vast portfolio of brands to succeed. From broadcast and cable networks, news and sports platforms, to film, world-renowned theme parks and a diverse suite of digital properties, we take pride in all that we do and all that we represent. It’s what makes us uniquely NBCU. Here you can create the extraordinary. Join us.


NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.