Scheduler/Team Coordinator - Brooklyn Heights OH

Brookdale Senior Living - Cleveland, OH3.0

Full-time
Overview

Every day is an opportunity for our associates to deeply connect with people in a profound and personal way. Our associates are the core of our mission and we know that offering them genuine rewards and heart filling job satisfaction is the key to our success as a company. Here you'll find opportunities to grow your career at any level whether you have direct contact with resident or support someone who does, and be inspired personally. With over 60,000 associates, there's a place for you to make a difference in lives of the families we serve throughout our continuum of care.
Responsibilities

Ensures all clinical visits needed are appropriately scheduled to meet the agency's patient care and service needs and in accordance with physician's orders, agency standards and regulatory requirements. Tracks and provides feedback to the Clinical Services Manager when scheduled visits are missed.
Coordinates the scheduling of clinical visits for care team in compliance with physician approved orders and clinician plotted visits approved by Clinical Services Manager. Ensures compliance with the schedule. Communicates any requests to change the schedule to the Clinical Services Manager and, once approved, reschedules missed or declined visits.Assists clinicians with assuring all visits are properly assigned and scheduled on Electronic Medical Record (EMR) devices.Maintains on-call schedule for assigned care team. Responsible for contacting PRN associates according to established protocol to ensure adequate scheduling of services to meet patient needs.Responsible for monitoring and scheduling home health therapy reassessment visits to meet home health reassessment requirements.Facilitates compliance in the electronic medical record for notices provided to the patient or responsible party (e.g. Notices of Medicare Non-Coverage) in a timely manner.Assures compliance with, and facilitates completion of, service agreements from patient(s) and/or power of attorney(ies) receiving services from the agency.Fields all calls related to the assigned team patients and routes to appropriate care team members.Keeps the Clinical Services Manager informed on aspects within the care team specific to EMR scheduling workflow.Prepares reports for scheduling tracking and participates in agency meetings to ensure patient and associate scheduling needs are met.Maintains positive relationships and rapport with co-workers, associates, patients, and their family members and community personnel.Adheres to communication and accountability guidelines established by local and regional administration.Maintains a safe and clean work area and adheres to agency safety standards.Adheres to established confidentiality standards as required by Brookdale and HIPAA concerning community and patient information.

This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.
Qualifications

Education and Experience High school diploma or General Education Degree (GED) required. Prefer one year experience scheduling and working with older adults or in a related healthcare setting.

Certifications, Licenses, and Other Special Requirements None

Management/Decision Making Uses limited independent judgment to make decisions based on precedents and established guidelines. Solves problems using standard procedures and precedents. Knows when to refer issues to supervisor and when to handle them personally.

Knowledge and Skills Has a working knowledge of a skill or discipline that requires basic analytic ability. Has an overall understanding of the work environment and process. Has working knowledge of the organization. Must have knowledge and working capability of PCs, including Microsoft Word and Excel.

Physical Demands and Working Conditions

Standing

Walking

Sitting

Use hands and fingers to handle or feel

Reach with hands and arms

Climb or balance

Talk or hear

Ability to lift: up to 50 pounds

Vision

Requires interaction with co-workers, residents or vendors

Occasional weekend, evening or night work if needed to ensure shift coverage

On-Call on an as needed basis

Requires Travel: Occasionally

Brookdale is an equal opportunity employer and a drug-free workplace.

Schedule: Regular Full-Time