Full-time temporary position through January 31, 2019
The Advancement Program Coordinator reports to the Director of Advancement, performs donor relations functions, including: fundraising database management (data entry and reporting). Handles donor correspondence and completes other writing and editing assignments. Deposits and records donations and tracks event cash flow.
1. Categorizes types of gifts and purpose of donors in preparing deposits.
2. Enters gifts from a variety of sources (e.g., phone calls, online giving, mail) into database to ensure accuracy, timely acknowledgment, and quality of data.
3. Uses database to enter reservations and registrations for special events and conferences.
4. Assures accurate and optimal constituent profiles and creates useful queries and reports for donor research in fundraising database.
5. Maintains electronic record (and paper supporting documents) of income and expenses.
6. Assists Finance Department with regular reports (daily, monthly, YTD) and supporting materials for annual audit.
7. Supports meetings of the Coastal Hospice Development Committee, and all related subcommittees, with necessary reporting.
8. Participates in researching and identifying new sources of donations.
9. Provides oversight of volunteers who assist with donor acknowledgment, special events, and annual Angel Appeal.
10. Prepares and processes donor acknowledgements and other donor correspondence.
11. Applies for community support/grants as requested and prepares necessary progress reports.
12. Demonstrates excellent customer service.
13. Performs other administrative duties, such as filing, copying, and other general office duties.
14. Fulfills other responsibilities as assigned by the Director of Advancement.
1. Strong written and verbal communication skills.
2. Demonstrated skill with the Microsoft Office Suite, fundraising, and other databases preferred.
3. Demonstrated expertise in Development/Fundraising or similar skill set, preferred.
4. Demonstrated ability to work effectively with volunteer committees.
5. Experience in grant writing and donor prospecting.
6. Ability to maintain accurate records and files: attention to detail.
7. Ability to work well with others.
8. Ability to maintain confidentiality, including but not limited to patient and donor information.
9. Willingness to accept supervision.