Looking to join a dynamic, collaborative team where you can help drive the organization's strategic plan? Excited about a role where you'll have real impact each day? American College of Obstetricians and Gynecologists (ACOG) is seeking an Administrative Specialist to provide administrative support to the Chief Marketing & Communications Officer and Chief Information Officer, and overall staff of the Marketing & Communications and Information Technology departments to coordinate resources, meetings, and information.
Maintains daily administrative operations of the Chief Information Officer (CIO) and Chief Marketing & Communications Officer (CMO), including scheduling appointments, travel arrangements, drafting correspondence and meeting notices, developing presentations and reports, and preparing expense reports
Supports administrative responsibilities of the CIO and CMO, including preparing and coordinating budgets, managing staff functions, and ensuring organizational deadlines are met for the departments
Manages calendars for CIO and CMO; Supports scheduling and activities related to the Annual Meeting
Manages activities of the CIO and CMO and other assigned staff with outside contractors
Organizes and schedules stakeholder and vendor meetings for strategic projects under IT and Marketing & Communications
Supports contract negotiation and process with external vendors, including research on products and licensing, preparing documents for internal review, coordinating with vendors, and aiding in contract execution and follow up steps
Maintains and monitors project plans, project schedules, work hours, budgets, and expenditures on projects under CIO and CMO
Processes vendor invoices for approval, including budget coding, reviewing invoices against contracts and budget, and coordinating with vendor on clarification or revision as needed
Provides administrative support to IT and Marketing teams related to hiring and onboarding new team members (resume and interview coordination, resource and logistics support
High school diploma required; Bachelors degree preferred.
Minimum of two years of office experience required; Must have experience supporting senior leaders
Demonstrated computer literacy, proficient in MS Word for Windows, Excel, PowerPoint, and Outlook; additional technical experience preferred.
General understanding of IT and Marketing functions within an organization.
Demonstrated ability to prioritize and adapt to changing needs and manage time effectively, including working under pressure and managing multiple tasks simultaneously.
Effective in communicating to individuals at all levels (written, verbal).
Must be organized, manage priorities, and detail and deadline oriented.
Must be highly motivated, take initiative, and maintain professionalism.
Capable of using sound judgment in problem solving skills and resolving problems. Ability to investigate issues, ask appropriate questions and recommend alternative solutions, as appropriate.
Must be comfortable working in a collaborative environment.
Home to more than 58,000 women's health care professionals, the American College of Obstetricians and Gynecologists (ACOG) is a membership organization leading advancements in women's health. When you become part of the ACOG team, you're part of an organization that values communicating evidence-based, peer-reviewed information about women's health to members and the general public. ACOG supports its members by maintaining authoritative clinical guidance, providing continuing medical education resources, patient education materials and more. Together with our members, we are working to transform the future of women's health by delivering a compelling member experience, supporting the ob-gyn profession, and advocating for improved women's health.
Parental Leave – Breastfeeding Friendly Workplace – Work/Life Design (i.e. flexible work schedule) – Commuting Allowance – Generous Paid
Time Off – Holiday Pay – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Health Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings
ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.