The responsibility of an AP Data Entry Clerk is to perform a variety of accounts payable tasks in the Accounting Department and work collectively with team members in order to meet and exceed service expectations.
Verification of the accuracy of invoices and various other accounting documents or records.
Enters data into computer system using defined computer programs.
Investigates questionable data.
Recommends actions to resolve discrepancies.
Compile data and prepare a variety of reports.
Send invoices received by mail and email to management for approval
Scan and mail checks to vendors
File invoices, checks and other documents as needed
Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable).
Other support duties as needed
Intermediate knowledge of Microsoft Office
Exceptional problem resolution, attention to detail, project management, follow-though, multi-tasking and prioritizing skills
Passion for providing exceptional service, both internally and externally, in-person, via phone and in writing
Exceptional oral and written communication skills
Able to adapt to change, take initiative, manage time effectively and effectively cope with stressful situations
Education, Formal Training, and Experience
High School Diploma or equivalent
3 - 6 years’ experience in clerical accounting, preferable in accounts payable
Knowledge of accounting software
Knowledge of generally accepted accounting and bookkeeping principles and procedures