Full Job Description
Program Specialist VI
Coordinates, in a timely manner, appropriate administrative matters, programs and plans with the Manager of the Special Projects Unit. Prepares high quality project updates, summaries and other documents. Researches, analyzes and evaluates highly complex program and policy guidelines and procedures.
Under the general director of the Special Projects Unit Manager or her designee, and with considerable latitude for initiative and independent judgement, performs complex administrative and analytical work related to information technology, systems, data and budgets including forecasting, tracking, and reporting. Performs complex oversight activities for daily operations of Special Projects Unit programs including developing unit data dashboards, coordinating system improvements, overseeing IT projects and requests, reconciling claims issues, and conducting strategic planning activities for the unit. Work involves establishing short-, mid- and long-term goals and objectives; developing guidelines, policies, rules and regulations; developing schedules, priorities and standards for achieving established goals; coordinating and evaluating program activities; and developing and evaluating budget requests. Ability to carry out complex mathematical computations and data analysis is needed including the ability to identify variances from program budgets and forecasts, coordinating the reporting of expenditure data to HHSC administration and Financial Services, monitoring performance measures and continuous quality improvement activities; monitoring the reporting mechanisms for federal funds, and preparing ad hoc reports and presentations. This position is also responsible for overseeing the development and delivery of training for internal and external stakeholders, providing technical assistance to program contractors, coordinating internal workgroups with other units including contracts, finance, IT, etc.
Completes special projects as assigned or needed. Requires regular travel within the state.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
Provides technical and consultative services to contracted providers through the development and delivery of process guides and training resources(15%)
Oversees maintenance and development of information technology systems that support and enhance program operations (15%)
Develops and maintains methods to track, project and verify program data including expenditures and claims as well as program outputs and outcomes. (20%)
Oversees ongoing policy and process development. (10%)
Prepares reports, presentations, and training relating to the Special Projects Unit operations. Participates on various standing committees and work groups. (15%)
In conjunction with the Special Projects Unit Manager, prepares Appropriation Requests and develops annual Special Projects Unit Budget Algorithm and operating budget. Serves as the liaison between the Special Projects Unit and Financial Services Issues. (20%)
Completes special projects as needed/assigned. (5%)
Knowledge Skills Abilities:
1. Knowledge of Mental Health Programs to be administered and applicable standards, policies, functions, objectives and relationship of the programs affecting the services rendered.
2. Extensive knowledge of administrative methods and techniques.
3. Thorough knowledge of health care delivery programs, functions, organizational structure and operational policies and procedures.
4. Skill in public and human relations.
5. Ability to plan and supervise projects.
6. Ability to deal tactfully with the public and DSHS personnel and work effectively with a variety of individuals and groups.
7. Knowledge of local, state & federal laws & regulations relevant mental health program operations; analytical processes; and, the principles & practices of public administration & management.
8. Ability to gather, assemble, correlate & analyze facts; manage program activities; establish goals & objectives; devise solutions to administrative policies & procedures; prepare concise reports; testify at hearings; and, plan, assign and/or supervise the work of others.
9. Extensive knowledge of budgeting process including claims management, formula development & expenditure tracking.
10. Extensive knowledge of Medicaid Program Operations & applicable Rules, Laws & Standards.
11. Demonstrated ability to develop a system-wide budget & expenditure tracking system, writing reports, proposals & procedures, effectively work with a variety of people within & outside the agency, and, use effective judgement in dealing with unusual incidents & emergency situations.
12. Ability to analyze & solve problems, make decisions affecting overall departmental operations & comprehensively & accurately evaluate data.
13. Advanced skills in the use of MS Word, MS Excel and MS Access.
Registration or Licensure Requirements:
Initial Selection Criteria:
Bachelor's degree from an accredited college or university with a major in social work, business, public affairs, organizational leadership, accounting or a related field, plus five (5) years of work experience in administration of comprehensive mental health services systems, which may include preparing budgets, performing complex technical analysis, and establishing strategic goals and objectives. One year (18-25 semester hours) of graduate level work from an accredited college or university in a related field may substitute for the required work experience on a year for year basis with a maximum substitution of two (2) years.
Requisition # 445972
Employee must provide transportation. If an employee operates a personal or state motor vehicle in the performance of their official duties, the employee must possess a current valid Texas Driver’s license for the appropriate vehicle type. Education must be from a U.S. accredited college or university or foreign education determined to be equivalent by an acceptable education evaluator. In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Agency salary policy, budget and candidate’s qualifications will dictate final salary offer.
Note: There are no direct military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position. All active duty, reservists, guardsmen, and veterans are encouraged to apply. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work. I-9 Form.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.