Supervisory Administrative Specialist (Language), GG-0301-13, Census-EXT-JIM

US Department of Commerce - Atlanta, GA

Full-time | Part-time
Duties
Summary
This vacancy is for a Supervisory Administrative Specialist position in the Atlanta Regional Census Center located in Atlanta Georgia.

This is a bilingual position. To be considered proficient you must be able to speak, read, and write in English and Spanish.

Applicants must reside in one of the following counties: Cobb, Fulton, DeKalb, Forsyth, Douglas, Clayton, Fayette, Gwinnett, Henry, Rockdale or Cherokee.

This is a NON-BARGAINING unit position.

Relocation will NOT be paid.

Responsibilities

The individual selected for this position will:
Direct, coordinate, and manage all administrative activities for the Regional Census Centers (RCC) including coordinating personnel management activities; time and attendance reporting; overseeing personal property management; procuring supplies, equipment, and services security; safety; records and files maintenance; travel; space management; and, other administrative services necessary for the efficient operation of the RCC.
Supervises a subordinate staff performing personnel, payroll, space, voice communications, and general administrative work.
Delegate work to subordinates based on the difficulty of the assignments and each employee's capabilities.
Serves as a member of the Regional Census Center management team, providing analytical, planning, and evaluative reports on internal activities or functions such as human resources, fiscal management, travel, space administration, etc.
Speak the language listed in the Job Announcement Summary in order to make and answer calls that may come from that language speaking population and organizations that service that community in the Area Census Office (ACO) geographical area.
Present information to audiences that predominately speak the language listed in the Job Announcement Summary.
Translate and develop targeted informational and promotional materials from the language listed in the Job Announcement Summary to English and back to English.
Travel Required
Occasional travel - Occasional travel may be 20%

Supervisory status
Yes

Promotion Potential
13

Job family (Series)
0301 Miscellaneous Administration And Program

Requirements

Requirements
Conditions of Employment
U.S. citizen.
Suitability/Background Investigation for Federal employment.
Registered for Selective Service, if applicable. (www.sss.gov)
Must be 18 years or older to be hired.
Supervisory trial period may be required.
Must be able to speak, read and write English and Spanish.
Applicants must meet all qualification requirements by the closing date of this announcement.

Qualifications
Applicants must meet all qualification requirements by the closing date of this announcement.

Applicants are responsible for ensuring that the application submitted clearly indicates that they meet the qualifications listed below. To be eligible for this position, you must have the specialized experience, education, or a combination as indicated below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, skills, and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience

Selective Factor: This is a bilingual position. Applicants will be required to self-certify proficiency in Spanish as a condition of employment. To be considered proficient you must be able to speak, read, and write in English and Spanish. All applicants must have the ability to converse and translate fluently from Spanish into English and from English to Spanish and accurately reflect the intent and meaning of the original material.

Specialized experience or education sought for these positions include:

GG-0301-13

EXPERIENCE: Applicant must have one year of experience at a level of difficulty and responsibility equivalent to the GS-12 in the Federal service. Specialized experience for this position includes, processing personnel actions and payroll documents. Experience overseeing personal property management, procuring supplies, record and file maintenance, space management, travel, etc. Experience in supervising a staff of people performing personnel, payroll, administrative support, and cost monitoring work. Experience delegating work to subordinates based on difficulty of the assignment and each employee’s capabilities. Experience providing advice, guidance, or instruction to employees on both work and administrative matters. Experience proving analytical and evaluative reports to management on fiscal management, travel, space administration.

EDUCATION: No substitution of education for experience is permitted.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education
Additional information
The following links provide information on various hiring authorities that may enable you to apply through merit assignment procedures, or be eligible for a non-competitive appointment.

VRA
30% or more disabled veteran
Persons with disabilities
The Department of Commerce provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office at 301-763-4060. The decision on granting reasonable accommodation will be on a case-by-case basis.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

Your resume, optional cover letter and supporting documentation will be reviewed to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the job opportunity announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions) and place you in one of three pre-defined categories. These categories are "gold," "silver," and "bronze." Your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. Candidates placed in the "gold" category will be identified for referral to the hiring manager and may be invited for an interview.

How you will be evaluated for preference eligibility: Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed. Preference eligibles with a service-connected disability of 10% or more will be listed at the top of the highest quality category (gold).

The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:

The following competencies are desirable at the full performance level of this position (FPL 13).

Knowledge of two or more administrative support areas such as personnel/payroll; accounting; procurement; or finance.
Ability to direct, coordinate, oversee administrative activities such as personal property management, procuring supplies, records and file maintenance, space management, travel etc.
Ability to manage, assign work, set priorities, prepare schedules, evaluate performance and provide advice, instructions and training.
Ability to provide advice and guidance on administrative matters.
Skill in developing analytical reports to management on fiscal management, travel, human resources, etc.
Knowledge of the language listed in the Job Announcement Summary in order to speak, read and write fluently.
We recommend that you preview the online questions for this announcement before you start the application process.

To preview questions please click here.

Background checks and security clearance
Security clearance
Other

Drug test required
No

Required Documents

Required Documents

A complete application consists of the following:
Resume showing relevant experience; cover letter optional. Your resume should list your educational and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week. For work in the Federal service, please include the grade level for the position(s). Your resume may be used to validate your responses to the scored occupational questionnaire. Your resume should also indicate your citizenship and, if you are registered with the Selective Service System, if you are a male born after 12/31/59.

Your medical documentation should distinguish between disabilities that are temporary or transient versus disabilities, which are chronic, permanent, on-going, or unresolved with no end in sight.
Veterans' Preference Documentation: Please indicate on your resume the type of veterans' preference you are claiming and provide the appropriate supporting documentation (DD-214, Member 4 copy, stating disposition of discharge or character of service; Veteran’s Administration letter, SF-15, etc.) to validate your claim. For more information regarding eligibility requirements, please go to Fedshirevets.
Education Documentation: If this position requires proof of higher education or you are substituting education for experience, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. This also includes Census Bureau employees. Education completed in foreign colleges or universities may be used to meet the requirements. Please refer to OPM Education Definitions for more information.
You are not required to submit official documents at this time; copies are sufficient. Education must demonstrate the knowledge, skills, and abilities necessary.
Note: Failure to provide such documentation when requested will result in lost consideration.

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from the Department of Education's website DOE.

Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website DOE. You must provide a copy of the letter containing the results of the equivalency evaluation with a course-by-course listing along with your application. Failure to provide such documentation when requested will result in lost consideration.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

U.S. Census Bureau offers a comprehensive benefits package. Explore the benefits offered to most Federal employees at https://www.usa.gov/benefits-for-federal-employees

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.