Administrative Assistant, Bumble & Bumble

Estee Lauder - New York, NY4.1

Full-timeEstimated: $45,000 - $65,000 a year
Skills
PRINCIPAL OBJECTIVE:
Provide exceptional administrative support to the SVP / Global GM, Bumble and bumble. Support all day-to-day office needs undertaking a proactive approach by developing a systematic function with all projects. Proactively implement processes and procedures to achieve high level execution and efficiencies. Build strong and collaborative relationships with all Bumble and bumble and Estée Lauder Companies departments.

ACCOUNTABILITIES:
Significant calendar management and coordination leveraging MS Outlook – both daily and forward planning

Considerable management of the daily schedule ensuring every day runs smoothly by anticipating changes and conflicts while briefing the SVP / Global GM on all updates

Schedule, confirm and follow up on all complex travel plans both international and domestic; prepare detailed travel itineraries

Coordinate all meetings & conference rooms led by the SVP / Global GM, including room set up, visuals, displays, presentations, catering

Manage, prepare, submit and track monthly travel & expenses reports leveraging Concur

Relay detailed messages, screen all incoming calls, take action and re-direct calls as needed

Keep SVP / Global GM apprised of the status of all daily and ongoing work and projects

Attend key meetings, support the creation of the agenda, all meeting content, meeting action items and follow ups. Ensure timelines and requests are met.

Keep all contacts updated on a weekly basis leveraging MS Outlook

General administrative duties, including but not limited to, filing; order office supplies; arrange for messengers, lunches, transportation; organize the office, etc.

Prepare and organize itineraries for incoming visitors. Receive external visitors and ensure they are properly escorted

Support employee engagement events within the office

Manage and track direct reports vacation requests

Create a team environment with the other administrative assistants within Bumble and bumble, such as creating coverage calendar, back up support

Handle ad-hoc projects which support the SVP / Global GM, team and business

Qualifications

POSITION REQUIREMENTS:
Position requires at least 5 years in a corporate environment providing administrative support at an executive or senior executive level

Undergraduate degree required

Exceptional MS Office skills including Outlook, PowerPoint, Excel, Word and Teams

Must be able to handle matters of a confidential nature with the utmost professionalism and discretion while using good judgment and diplomacy

Strong administrative skills are required. Must be highly organized and detail-oriented, while also being able to grasp the “big picture”

Excellent communication, writing, and organizational skills are required

Positive, can-do attitude while being a strong team player with a collaborative approach

Excellent follow-up and follow through

Must be proactive and resourceful

Excellent attention to detail

Job: Administrative

Primary Location: Americas-US-New York

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.

Job Number: 1818847