Executive Assistant

Bank of America - San Francisco, CA (30+ days ago)3.8


Job Description:
Job Description

Typically supports a Band 1 executive, handling administrative duties. Performs diverse, advanced and confidential administrative support including composing, signing and releasing routine but somewhat complex correspondence. Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive. Reads, screens, refers and responds to incoming mail, ensuring that referrals are made, responses are gathered and summarized. Typically manages different and conflicting objectives, projects or activities at once. Coordinates schedules for corporate level executives. May act as liaison to outside groups coordinating events where the executive is a corporate chair, director or committee member. Communicates with executives and line management to gather/convey relevant information. Some staff at this level are involved in high-level client contact and exposure to sensitive information and must use considerable tact, diplomacy and judgment.

Primary Responsibilities

Anticipates the needs of the Executive and acts accordingly. Screens calls, visitors, and emails to eliminate and/or prioritize in order to maximize the Executive’s daily calendar. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Provides general administrative support to the Executive, including responding to phone inquiries, serving as the liaison and primary contact to coordinate schedules, scheduling appointments, meetings, retreats, and teleconferences.
Reserves domestic and international flight arrangement, ground transportation and hotel accommodations as required.
Organizes all facets of executive strategy meetings and company-wide meetings, including hotel reservations, travel if necessary, food and beverage options, and other items as needed.
Researches/collects information, works on special projects, prepares and disseminates special reports as needed.
Flexible with hours based on business needs
Acts as the liaison between employees, clients, staff and Executive.
Required Skills

Ideal candidate must be comfortable utilizing a combination of software systems (including Office Excel, PowerPoint, SharePoint).
Performs diverse, advanced and confidential administrative support including composing, signing and releasing routine but somewhat complex correspondence
Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive
Reads, screens, refers and responds to incoming mail, ensuring that referrals are made, responses are gathered and summarized
Typically manages different and conflicting objectives, projects or activities at once
Coordinates schedules for corporate level executives
Communicates with executives and line management to gather/convey relevant information
Position involves high-level client contact and exposure to sensitive information and must use considerable tact, diplomacy and judgment
Strong interpersonal, organizational, and communication skills. Attention to detail is a must.
Experience working in startups, design agencies and/or financial service
Desired Skills

Bachelor's degree from a four-year college or university
Minimum of 5 years in an Executive Assistant capacity, or other role that often communicates with executive level leadership

Shift:
1st shift (United States of America)

Hours Per Week:
40