AlphaGraphics Loudoun - Leesburg, VA

Our company is looking for an experienced Bookkeeper to assist in managing our day-to-day accounting and finance requirements. Your primary duties would include recording all transactions, managing payroll, cashflow, A/R and A/P, and creating and submitting financial reports as required. In addition to QuickBooks, we use a proprietary system for billing. We would expect to train you on this system. The ideal candidate for this position is a skilled multi-tasker, reliable and committed to consistently meeting deadlines. Confidentiality, excellent organizational skills, and accuracy are important qualifications for this position as well as good people skills, especially the ability to communicate clearly and diplomatically. You would work from your home office and come into the office occasionally to close out the month, meet with the owners, and keep financial records tidy. The position pays $18/per hour and is eligible for benefits, including medical, dental, and vision as well as legal services. You would be expected to work 20 hours/week.

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Job Responsibilities

  • Match purchase orders with invoices
  • Coordinate bank deposits and report financial results regularly to management
  • Monitor office expenses and make recommendations on how to improve efficiencies
  • Pay vendor invoices and track bank account balances
  • Develop monthly financial statements, including cash flow, profit and loss statements, and balance sheets
  • Keep business license up-to-date
  • Record day-to-day monetary transactions, including purchases and incoming payments
  • Keep accurate financial records and ledgers
  • Balance books and double-check accounts for errors
  • Complete tax forms and assist in the tax preparation
  • Process accounts receivable
  • Issue financial statements, including bills and receipts
  • Maintain a cordial relationship with customers
  • Manage payroll
  • Maintain a petty cash drawer
  • Follow up on delinquent accounts and ensure that receivables are collected in a timely manner
  • Create daily, weekly, monthly, quarterly, and annual financial reports and submit them to franchise HQ on schedule and to local management as required
Job Requirements

  • Bachelor’s Degree in Accounting or related field
  • At least 2 years experience
  • Strong knowledge of generally accepted accounting principles
  • Extensive experience with data entry, record keeping, and computer operation
  • Proficiency in Microsoft Excel and QuickBooks
  • Experience in services related to payroll, such as writing checks and submitting payroll taxes
  • Strong understanding of business and income tax worksheets and computations
  • Excellent numeracy and mental math skills
  • Good written and verbal communication skills
  • Exceptional attention to detail
  • The ability to complete all tasks with little direct oversight
Company Profile

AlphaGraphics Loudoun is a small marketing agency in Leesburg. We work for nonprofits and small businesses. We are a small, hard-working team looking for someone who can help us keep moving in the right direction.