The President & Executive Director of HopeTree Family Services serves as Chief Executive Officer of the organization and functions as President & Executive Director for all programs. As such, he/she is responsible for the overall operation of HopeTree Family Services, with responsibilities that include fiscal, programming, administration, development, public relations, denominational relations and all other related areas pertinent in any way to the operation, reputation and integrity of the organization.
The President & Executive Director of HopeTree Family Services must be a professing, practicing Christian and have some familiarity with Baptist tradition. This position reports directly to the Board of Trustees of the organization.
DUTIES AND RESPONSIBILITIES
Corporate and Board Responsibilities
Supervises Executive Assistant to ensure appropriate maintenance of corporate registrations, records of Board meetings and minutes, notifications to Board members for Virginia Baptist Children's Home and Family Services DBA HopeTree Family Services and Virginia Baptist Children's Home and Family Services Foundation.
Reviews documents, banking records, and others, signing on behalf of agency, and reports actions to the board as appropriate, and oversees investments and real estate transactions and any other financial activities related to income and expense for the agency.
Maintains regular communication with Board Chair, and reports to Board Chair and Executive Compensation Committee. Serves as staff liaison for Board committees as needed.
Works with Board Chair to provide up-to-date notification to Board members of significant incidents as they arise and develops appropriate communications/media response in conjunction with Communications staff.
Ensures periodic development of an agency Strategic Plan (at least every 5 years), including Board participation along with agency personnel, and annually reports on progress and updates to the Board.
Assists Governance/Nominating Committee in enlisting and processing inquiries for prospective Board members. Ensures new Trustees complete background checks and submits annual Conflict of Interest forms. Ensures travel insurance policies for Trustees are renewed annually.
Ensures the preparation of quarterly and annual written reports to the Board on a regular basis and other reports as requested. Ensures Board internet portal is updated regularly.
Fulfills role as President of Virginia Baptist Children’s Home DBA HopeTree Family Services and VBCHFS Foundation. In this capacity, the President serves as direct contact with Foundation's Investments manager and keeps Foundation Board of Directors informed of investment performance.
Provides any assistance as requested by the Board, making recommendations as appropriate, and performs other duties as assigned by Board Chairperson and/or Board.
Ensures that backup for President's Program Leadership responsibilities is documented in VP of Programs job description, and that responsibilities for subsequent leaders in the chain of command are documented in a manner to meet licensure standards.
Supervises VP of Administration and Finance to ensure compliance with employment law and ensures agency compliance with non-profit Human Resources standard employment practices. Ensures agency personnel policies, handbook, and benefits are competitive and meet industry and legal standards. Ensures that HR functions of Payroll, Recruitment, Training and Evaluations are conducted in keeping with applicable industry standards and legal and license requirements. Ensures that agency employees, interns, volunteers and Foster Parents meet required background check procedures. Ensures that vendors are accompanied by staff when working in or around those served through our programs.
Supervises VP for Administration and Finance to ensure proper accounting procedures, cash management, financial security measures, billings and receivables are current and properly recorded, Ensures agency's financial integrity. Reviews all financial statements prior to publication.
Ensures development of an annual Budget for operations and capital expenditures and obtains Board adoption each year. Ensures that expenditures are in keeping with adopted annual budget and provides financial reports to board on a quarterly basis. Provides interim financial information to board members as requested.
Ensures an annual Audit procedure is carried out in conjunction with Board Audit Committee, and that agency meets appropriate auditing standards. Ensures that required financial disclosures are available in keeping with IRS regulations.
- Ensures that Property, Liability and other appropriate insurances are maintained to meet licensure standards, and to appropriately protect agency assets. Works with VP for Administration and Finance to address all Risks to which agency is exposed.
Ensures that the agency's IT Department meets appropriate regulatory security standards and is maintained to provide appropriate functionality for all aspects of agency operations and departments.
Follows appropriate business procedures, maintaining accurate records of expenses and mileage, uses purchase orders when needed, turns in receipts with monthly records of expenses, including employee credit card receipts and receipts for generic credit cards.
Supervises the VP of Programs to ensure that all agency programs are operated consistent with HopeTree's mission, that licenses, applications and renewals are current, and that programs are operated in compliance with licensing standards/regulations including HIPAA; Standards for Licensed Children's Residential Facilities; Department of Behavioral Health and Developmental Services; Department of Social Services Child Placing Facilities - Foster Care; Department of Education, Health Department (for swimming pools, dining facilities) and other appropriate standards.
Ensures that the agency and employees' actions are in keeping with the Human Rights of those we serve.
Oversees all agencies facility operations in its entirety, including the approval of the design of the structured programs of care and their implementation. Regularly reviews current program design and quality, utilization rates, financials, regulatory compliance, and license renewals as well as expansion of existing programs.
Ensures that programs provide quarterly reports to the Board on program operations, utilization, compliance, etc.
Oversees all fundraising activities and monitors cost of fundraising (income/expense ratio). Supervises Director of Development and Director of Communications to maintain appropriate public relations and fund-raising efforts. Works with department leadership and participates in fund-raising efforts, including developing skills in the area of planned giving and gift solicitation.
Ensures that gifts are properly recorded and acknowledged. Ensures that annual giving reports are distributed to donors by the end of January each year. Ensures that designated and restricted gifts are properly recorded and are utilized consistent with the donors' wishes.
Maintains connection with Baptist General Association of Virginia, churches, and other civic, community and business entities, representing HTFS and speaking to groups as opportunities arise.
Works with department to establish fund-raising goals for annual fund, grants, special events and other fund-raising efforts. Maintains relationships with key donors and nurtures relationships to lead to planned giving decisions.
This position requires:
Master’s degree in social work, psychology, counseling, or administration and a combination of two years professional experience working with children and in administration and supervision; OR
Baccalaureate degree in social work, psychology, counseling or administration and three years of combined professional experience with children, and in administration and supervisory experience; OR
Baccalaureate degree and a combination of five years professional experience in a children's residential facility, social service agency or program to include one year in administration, supervision and/or consultative capacity.
He/she must demonstrate the necessary leadership, knowledge, skills and abilities to maintain agency operations to include financial budgets, program development, facility operations, fund raising, investments, and all other program areas.
HopeTree Family Services has retained Capital Development Services to assist with professional recruitment. Candidates must provide a cover letter, resume, and list of three references. All materials will be kept confidential. Additional inquiries may be directed to Jen Tozier at Capital Development Services, 336-747-0133 x 208.