Billing Coordinator

Murphy Pearson Bradley & Feeney, P.C. - San Francisco, CA

Full-time
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Responsibilities

  • Navigate numerous e-billing platforms to process and submit invoices
  • Maintain knowledge of billing requirements for numerous clients
  • Communication with attorneys and clients on a daily basis
  • Maintain tracking of proformas received in accounting (date, status)
  • Generate invoices for assigned clients
  • Pull all costs backup for assigned clients per client guidelines
  • Update maintenance in Elite – name, address and rate update on the Special Billing Instructions screen
  • Verify accuracy of billing data
  • Handle some revaluing of billing rates
  • Answer telephone inquiries from clients
  • Assist with filing for accounting records
  • Other projects as assigned, especially as related to cross training in other areas such as Accounts Payable, GL updates, cash application, bank reconciliation and more as needed

Expectations

  • Adhere to regular schedule
  • Schedule PTO in advance and limit unplanned absences
  • Adhere to firm policies and procedures
  • Work overtime when required to meet deadlines
  • Act professionally, courteously and respectfully to attorneys, staff, clients, vendors, CPAs and auditors
  • Be flexible and willing to adapt to changing job needs and responsibilities

Skills Required

  • Strong verbal and written communication skills
  • Strong time management and organizational skills
  • Strong attention to detail
  • Excellent customer service skills
  • Ability to multi task
  • Patience

Details

  • Non-exempt position
  • Reports to Accounting Manager
  • Works: 40 hours/week
  • Schedule: 8:00am – 5:00pm
  • Technology Requirements*
  • Microsoft Office Suite 2013 (Outlook, Excel, Word)
  • Thompson Elite 3.9 and Webview
  • ProLaw or another document management system
  • ARCS
  • Various Electronic Billing Sites

Education/Experience Required

  • 5 Years experience in legal billing, preferably with insurance defense billing
  • Experience with split billing
  • Bachelor’s degree, with emphasis in Finance/Accounting

Job Type: Full-time

Experience:

  • ARCS: 1 year (Required)
  • Microsoft Office Suite 2013: 1 year (Required)
  • Excel: 1 year (Required)
  • Thompson Elite 3.9 and Webview: 1 year (Required)
  • Microsoft Word: 1 year (Required)
  • Outlook: 1 year (Required)
  • various electronic billing sites: 1 year (Required)
  • ProLaw or other DMS: 1 year (Required)
  • legal billing (preferably insurance defense): 5 years (Required)

Education:

  • Bachelor's (Required)

Work Location:

  • One location

Benefits offered:

  • Paid time off
  • Parental leave
  • Health insurance
  • Dental insurance
  • Healthcare spending or reimbursement accounts such as HSAs or FSAs
  • Retirement benefits or accounts
  • Commuting/travel assistance