Full Job Description
Wittenberg University is inviting applications for the position of Academic Administrative Assistant to provide administrative, budget, and project support for the departments of History, Communication and Digital Media, Philosophy, and Religion. Wittenberg is committed to attracting and retaining individuals who collectively reflect the diversity of our student body and society at large. This is a full-time, 10-month, non-exempt position, working approximately 40 hours per week.
Essential functions include but are not limited to:
Establish and maintain organized files and records, gather and enter data in files and databases.
Serve as the primary point of operational and administrative contact for both internal and external constituencies.
Organize, schedule and facilitate meetings, conferences and special events as requested (i.e. reserve spaces, prepare and distribute materials, arrange catering).
Assist with course scheduling each semester as directed by department chair(s).
Assist in managing department budgets with multiple budget lines as directed by department chair(s) (i.e. order supplies, verify and submit invoices and check requests and reconcile budget expenditures).
Assist chair(s)/program director(s) in recruitment of prospective students (i.e. coordinate department communications, produce and distribute marketing materials, maintain applicable webpages and social media accounts, coordinate student visits and recruitment events with the Office of Admission).
Hire and supervise department student worker(s).
Maintain applicable alumni records, internship/graduate school/career information and disseminate as requested.
Assist with coordination of faculty recruitment, promotion and tenure-related activities as directed.
Create, compose and edit administrative correspondence and documentation, prepare a variety of technical, statistical, financial and narrative reports, letters and other written material related to the academic department(s).
Serve as a building ambassador and maintain relationships with leaders in physical plant - help provide communication links / liaison between the physical plant and building occupants.
Where necessary, monitor student progress toward degree completion including the collection and maintenance of course completion and grade data, papers, exams, projects & other artifacts as required. Notify advisors of any potential issues. Maintain records of degree requirements for current and past students.
Where necessary, gather data, produce and submit reports for departmental certifications and accreditations.
Perform other relevant duties as assigned such as special projects, programs, developmental activities, etc.
A high school diploma or equivalent (GED).
1-3 years of relevant experience.
Working knowledge and experience using Microsoft Office software, specifically proficient in the use of Outlook, Word, Excel and PowerPoint with the ability and desire to learn additional software applications as necessary.
Demonstration of excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously with frequent interruption.
Demonstration of the ability to work both independently with minimal supervision, as well as collaboratively.
Wittenberg is committed to attracting and retaining highly qualified individuals who collectively reflect the diversity of our student body and society at-large. Please see our notice of nondiscrimination housed on our website.
Wittenberg University is committed to preventing and addressing sexual misconduct in our campus community. Click here to view our Title IX policies.
The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.
Review of applications will begin immediately and the position will remain open until filled.
To apply, please set-up an account in our online recruiting system and upload the following documents in MS Word or Adobe Acrobat format.
Name, address, and phone number of three professional references.
If you are a person with a disability and require assistance with the application process, please contact Wittenberg's Human Resources Department at 937.327.7517.