Under the general supervision of the of the Chief of Staff and Chief Communications Officer, the incumbent performs a variety of functions in support of the daily and long-term administrative activities of the Office of the President as indicated in the categories below. The effective performance of the duties of this position requires an awareness of the structure and functioning of the University in order to provide an efficient flow of information as a service to the visitors (campus, community, legislators, etc.) of the President of a university in a state capital. This person must be conscious of presenting a professional, confident, and service-oriented attitude to anyone visiting or calling the Office of the President. This position has confidential employee status due to the nature of the activities of executive management with which the incumbent must deal on a daily basis. The Presidential Aide also assists in maintaining the President’s Office files, including those covering labor relations, management input on the collective bargaining process, and confidential correspondence on personnel and labor relations matters which also necessitates the confidential employee status of the position.
FLSA Exempt - This position is covered by health benefits, and is exempt, (not eligible for overtime compensation) according to the Fair Labor Standards Act.
Classification Salary Range
$3,664-$8,416 per month
Hiring Range $3,664-$5,800 per month
Salary Grade/Range 1
Is this position Hourly or Intermittent? No
Regular or Temporary Regular
Full Time or Part Time Full Time
Pay Plan 12
Work Hours Monday - Friday, 8 am - 5 pm; occasional evenings/weekends
The Division of the President at California State University, Sacramento includes the Office of the President, the Office of Inclusive Excellence, University Communications, University Initiatives and Student Success, the Office of Institutional Research, and Hornet Athletics. The Office of the President includes two presidential aides, the Chief of Staff, and the Chief Communications Officer. Those positions manage the operations of the Division and support the President.
Knowledge and Abilities:
Thorough knowledge of modern equipment, office practices and procedures and business arithmetic, grammar, spelling and punctuation. Thorough knowledge of principles and techniques of organization, administration and management as well as organizational structure, functions and activities of higher education.
Ability to manage multiple assignments; prioritize and set deadlines, complete projects on schedule; identify appropriate applications of a wide variety of complex written policies and procedures; apply a high degree of judgement, discretion and initiative in coordinating activities associated with the president’s office such as meetings, projects, executive personnel searches; reply to inquiries; gather information, conduct research, and prepare reports, letters, and policy statements; handle highly confidential and sensitive matters; communicate with the president appropriately; use tact and good judgement in responding to requests for information and/ or interpretation of policies or procedures; establish and maintain effective working relationships with high ranking campus administrators. Community leaders, and the public; manage the president’s appointment calendar; maintain the budget; coordinate and evaluate the work of clerical and/ or secretarial personnel assigned to the president’s office; and read and write at a level appropriate to the position.
Five years of progressively responsible work experience as a secretary, executive secretary, or staff assistant which has demonstrated the knowledge and abilities listed above;
A combination of education and experience which demonstrates that the applicant has acquired the knowledge and abilities listed above.
1. Ability to work independently on complex problems and work assignments.
2. Ability to schedule and manage multiple calendars through Microsoft Outlook.
3. Proficiency using common business software applications (i.e. Microsoft Office Suite).
4. Ability to maintain confidentiality at all times.
5. Strong organization and coordination skills.
6. Strong interpersonal skills with the ability to maintain effective working relationships and provide excellent customer service to all internal and external constituents.
7. Effective written and verbal communication skills.
8. Working knowledge of financial recordkeeping and procedures and business math.
9. Ability to make high level travel arrangements.
10. Ability to train student assistants on clerical responsibilities.
Conditions of Employment:
- Ability to pass a background check.
- Possession of a valid California driver’s license.
11. Experience providing confidential support to a President’s Office in higher education or at an executive level.
Valid California Driver’s License and maintenance of safe driving record required.
Is Background Check Required Yes
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S..
Hiring Preference Not Applicable
Conflict of Interest
The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.
California Child Abuse and Neglect Reporting Act
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in the California State University Executive Order 1083 as a condition of employment.