Support Maintenance in St-Eustache and TN for all requests.
Provide weekly back order reports status.
Maintain ETA Information in Navision.
Update requesters of order delays.
Monitor inventory levels to remain consistent with targeted inventory goals.
Analyze the Planning Worksheet and issue purchase orders for assigned categories.
Issue purchase orders for building maintenance supplies for St-Eustache and TN locations.
Confirm subcontractor insurance and certification.
Update information in purchasing folders. (Bath Fitter Sub-Contractor Certification document).
Conduct follow up activities of outstanding purchases. (order adjustments, expected date tracking, partial receipt validations and clean-up of ghost quantity).
Participate in MRO weekly team meeting.
Participate in Maintenance Equipment meeting twice a week and update the information in Navision, G server and Shared Document.
Participate in Maintenance Building meeting once a week and update the information in Navision, G server and Shared document.
Gather item card information for new item activation process.
Manage correspondence, processes and documents with QC, IC. and Fin. departments for Vendor discrepancies. (over-under shipments, bill of leading and invoice discrepancies, return of merchandise RMA, credit notes)
Act as a liaison between suppliers and involved departments to obtain needed samples and documentations. (Samples, Safety data sheets, Technical sheets, drawings, NAFTA Certificate, HS Codes, Chemical COA).
Perform other duties as assigned
The employee must frequently lift and/or move up to pounds and occasionally lift and/or move up to pounds. Specific vision abilities required by this job include Close vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.
Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics
Project Management - Coordinates projects; Communicates changes and progress
Technical Skills - Assesses own strengths and weaknesses; Shares expertise with others
Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments
Interpersonal - Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control
Oral Communication - Listens and gets clarification; Responds well to questions
Team Work - Gives and welcomes feedback; Contributes to building a positive team spirit; Supports everyone's efforts to succeed
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information
Leadership Quality Management - Demonstrates accuracy and thoroughness
Business Acumen - Understands business implications of decisions; Aligns work with strategic goals
Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Supports affirmative action and respects diversity
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan
Initiative - Volunteers readily; Seeks increased responsibilities; Asks for and offers help when needed
Innovation - Meets challenges with resourcefulness; Presents ideas and information in a manner that gets others' attention
Judgment - Exhibits sound and accurate judgment; Includes appropriate people in decision-making process; Makes timely decisions
Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Sets goals and objectives
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality
Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity and efficiencies
Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.
Education and/or Experience – Bachelors or year Associates preferred, must have a High School Diploma, a related field, or equivalent or demonstrated ability to learn all required duties and responsibilities
Must have at least three to five years buying experience
MRO Purchasing experience – maintenance, hard goods and repairs
Manufacturing Background experience
Must be able to travel occasionally, both locally and internationally by car and airplane
Ability to maintain open, direct, positive and objective lines of communication with management
Ability to work in a fast-paced environment and handle stress
Must have excellent communication skills (verbal and written/email) to interact with clients, plant and retail level
Strong Customer Service skills: ability to communicate in a professional, knowledgeable, and courteous manner with employees, clients, vendors and business contacts, etc
Strong knowledge and experience with implementing workplace safety and health activities
Ability to work with minimal supervision
Strong time management skills
Language Skills – Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.
Mathematical Skills – Ability to add, subtract, multiply, and divide
Reasoning Ability – Ability to apply common sense understanding to carry out detailed written or oral instructions
Computer Skills – Knowledge of computer workstations and peripheral equipment; knowledge of database, spreadsheet, PC-based computing experience, Microsoft Office, Internet and essential word processing software