This position will be filled as a job share with 2 incumbents working 20 hours a week. Both positions in the job share report to the same supervisor and will work no more than half of a full merit position and are entitled to prorated holidays, and all eligible benefits.
Under the supervision of the Financial Specialist III of Fire Prevention Services, the Administrative Assistant III performs a variety of billing and administrative duties in a fast -paced environment supporting the fire marshal's office.
Specific duties include:
Review and preparation of accurate billing forms;
Ensures invoices are entered into the county's financial system accurately;
Investigates and resolves possible discrepancies with billing forms received from other sections within the fire marshal's office;
Communicates with internal and external customers;
Responsible for establishing new customer numbers;
Prepares and initiates corrective documents in the county's financial system;
Prepares and initiates refunds in the county's financial system;
Prepares any financial reports as needed;
Maintains files for audit purposes;
Other duties as required.
Functional area is financial support.
Required Knowledge Skills and Abilities
Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas;
Significant nonstandard skill/knowledge is required involving production of an end product such as a report.
Basic skills in the use of Microsoft Word.
Basic math skills.
Basic skills in the use of applicable Microsoft Office Suite software.
Ability to write simple documents.
Ability to process and integrate complex data.
Ability to establish and maintain effective working relationships with both external and internal contacts.
Purchasing and Accounting
Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least three functions (e.g., create shells, accounts payable processing).
Personnel and Payroll
Ability to perform routine Human Capital Management Enterprise Resource Planning system functions (e.g., process PARS, requisitions).
Ability to maintain confidentiality and be sensitive to political issues.
Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).
CERTIFICATES AND LICENSES REQUIRED:
NECESSARY SPECIAL REQUIREMENTS:
Certain positions with financial responsibility within this class may be subject to criminal background checks and/or credit checks as a condition of hiring and periodically thereafter, as determined by the department head. An applicant or employee may be required to submit a request for a criminal background check and/or credit check to the appropriate agency. Applicants and employees within these select positions must demonstrate financial responsibility in personal finances as a condition of employment.
Full-time experience working with corporate financial systems; Full-time work experience working with accounts receivables; Full-time professional experience responding to internal and external customer inquiries by telephone and in writing.
Ability to use keyboard-driven equipment; ability to use telephone; ability to perform sedentary tasks. All duties may be performed with or without reasonable accommodations.
It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.