Primary focus of this position is to provide program coordination to the Undergraduate Medical Education (UME) Stage 1 courses Case Oriented Essentials (COrE) and Fabric of Anatomy and Biology Lab (FabLab).
EXAMPLES OF DUTIES:
Course Curriculum Coordination (tasks are not limited to what is identified below)
Collect Faculty COIs for Course (Teaching, Development, and Grading); work with course director on reviewing and signing of on faculty COI; posting to HuskyCT any conflicts disclosures.
Upload and Maintain Oasis Course Catalog (includes Course Details, Course Objectives, Contact information, etc.)
Upload and maintain session “activity” learning objectives in Oasis
Coordinate Course information is consistent in HuskyCT and Oasis
Upload and maintain Curriculum Schedules in Oasis (curriculum database)
Assist Course Faculty with curriculum tags for keywords with regards to input in Oasis the curriculum database
Coordinate and maintain course booklists and supply updated information to the bookstore as needed
Monitor course enrollments as needed to make sure students are properly enrolled in the course for schedules and course content; outside of bulk uploads; enroll students as needed.
Create and adjust as needed student groups; upload for schedules and content systems as needed.
Course Schedule & Upload (tasks are not limited to what is identified below)
Collect & Import Oasis Session Import Template by Block
Maintain and be aware of the current student enrollments in your course (those that come in/out)
Identify Number of Small Breakout Rooms needed for each session
Identify & Create Student Group for conferences and/or sessions and make group assignment in Oasis
Collect faculty names that are teaching those activities (first and last names)
Collect a list of visiting faculty that will need parking vouchers and when they will be on campus
Collect and make arrangements for any orientations that need to be set up, such as Lab/ Anatomy Orientation, etc. (activities outside of the schedule)
Collect any other instructions or assistance with materials needed
Identify any requests for special AV needs as needed for your course sessions and make the appropriate arraignments.
Identify or collect any other special needs or assistance as needed and make arrangements, etc.
Identify course sessions in which you must attend to assist with session logistics
Communicate with clinical sites regarding student information
Ensure compliance with any site requirements
Work with Clinical Education in placing any visiting students
Course Content & Upload (tasks are not limited to what is identified below)
Collect & upload course session materials to HuskyCT
Assist Course Faculty with content placement on HuskyCT within the MDelta course template
Maintain content as needed
Post course announcement on HuskyCT course as requested by Course Faculty
Course Material & Document Preparation (tasks are not limited to what is identified below)
Collecting session activity materials needed
Reproduction and Printing of session materials
Ordering supplies as needed
Organize, maintain, and track any supplies needed on a continual-basis
Course Room Scheduling (tasks are not limited to what is identified below)
Work with the central scheduler to schedule your rooms and break out rooms needed
Make arrangements for AV support needed with the appropriate IT group (TBD)
Identify special AV requirements are articulate those to central scheduler in order to be scheduled into a room that is equipped for your needs
Use Oasis course session template to identify rooms to be uploaded with schedule
Course Evaluation & Assessment (tasks are not limited to what is identified below)
Identify and work with the Assessment office to set up on course surveys and/or evaluations (faculty/student/course evaluations, etc.) Preform assignments of evaluations and tracking of completions as required.
Identify and track your students that have testing accommodation during your course for low stakes examinations
Work with the Course Director on low stakes examinations; iRATs, tRATS, quizzes; includes data entry of questions into HuskyCT, and basics assessment build and implementation, and score collection, reporting
Work with the Course Director and Assessment Office with high stakes examinations
Attending TBL sessions for administrative support and day of logistics of sessions
Proctor course exams or quizzes as required; be day of admin support of session logistics
Course Grades & Reporting (tasks are not limited to what is identified below)
Identify and create course gradebook, include any reportable examination fields for scores and final grade.
Upload exam or quiz scores to course gradebook in Oasis
Upload final course grades into course gradebook in Oasis
Prepare reports for Course Grading Committee
Coordinate and schedule Course Grading Committees for your course
Attend Course Grading Committee to take minutes and to draft any grading letters for students
Misc Course Committee Admin Support & Coordination (tasks are not limited to what is identified below)
Assist the course committee and/or course director with related scheduling of committees for the course (such as the course development committee, course grading committee, etc.)
If requested to attend meeting and take minutes or be admin support
Send out course committee announcements, invites, and other logistical support needed
Assist with the coordination of other curricular requirements such as but not limited to: scholarship, global health, student research, awards ceremonies, community involvement, orientations, electives, on-boarding, committee support, etc.
Minimum Qualifications Required
Knowledge, Skill and Ability
Knowledge of applicable program rules and regulations; knowledge of business math; considerable knowledge of proper grammar, punctuation and spelling; considerable knowledge of business communications; knowledge of medical/technical terminology; considerable knowledge of office procedures; considerable interpersonal skills; ability to trouble shoot effectively; data management skills; ability to schedule and prioritize work; some supervisory ability; demonstrated ability to worK directly with students and faculty; demonstrated ability to maintain confidentiality; demonstrated ability to multi-task and coordinate several multi-faceted projects simultaneously.
Experience and Training:
Six (6) years relevant administrative experience.
Bachelor's degree and two (2) years of relevant experience may be substituted to the general experience.
Considerable knowledge of Microsoft Office, including Word, Excel, and PowerPoint.
2 years relevant work experience in higher education working with degree programs
Experience with Databases, including Blackboard and Oasis
Proficiency with student on-boarding and orientation
Experience working with students in Graduate or Undergraduate Medical Education
SCHEDULE: 40 hour work week; Monday hrough Friday, 7:30am - 4pm; 30 minute unpaid meal break.
FULL TIME EQUIVALENT MINIMUM SALARY: $61,734