Full Job Description
Sequent is hiring a high-level administrative support managing and being the liaison for the executive team. You will be responsible for organizing, arranging, preparing and supervising several critical aspects to ensure the executive staff is operating at their utmost efficiency. Your objective is to eliminate mundane or time-consuming tasks and be the front-line of interactions within the company, and with the general public.
Bachelor’s degree in business administration or related field preferred
Three to five years’ prior experience in mid- to senior-level administration, business, management, or related field
IAAP Certified Administrative Professional (CAP) or professional certification in office management preferred
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must.
Excellent written and verbal communication skills
Able to concentrate on multiple problems/tasks at once
Excellent time management and prioritization skills
Valid driver’s license and safe driving record preferred
Comfortable in a fast-paced environment with multiple tasks and projects at hand
Able to organize and manage large amounts of files, tasks, schedules, and information
Self-directed and able to work without supervision
Energetic and eager to tackle new projects and ideas
Comfortable in both leadership and team-player role, manage team members, lead/supervise assistant meetings
Answers phone inquiries, directs calls for the executive team
Able to perform all clerical duties, taking memos, maintaining files and confidential information, organizing documents.
Answering phone inquiries, directing calls, and providing basic company information
Clerical duties such as taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
Arranging travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
Planning and implementing events such as meetings, business luncheons, or client dinners, employee team building activities or special projects
Managing executive schedule and acts as a liaison for the executive team
Preparing reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
Handling confidential information; organizes and maintains files
Preparing information and research for executive needs
Training and managing lower-level assistants, clerical staff, and receptionists
Payments or Mobile Identity Management is favorable. This opportunity comes with many advantages, full benefits, appealing compensation plan.