Program Analyst

PERIKIN - Washington, DC (30+ days ago)


Contract Administration Support:
Attend weekly ORS staff meetings, Project Support meetings and other meetings as directed by the COR
Maintain ORS Contracting documents such as standard operation procedures, funding obligations/de-obligation spreadsheets, Contracting / Financial Assistance status spreadsheet, Potential Contracts Tracker spreadsheet and other trackers and reports as requested by the COR.
Pre-Award Contracts & Financial Assistance (Grants & Cooperative Agreements) Support:
Assist the ORS Program with requirements development
Provide guidance and support to Financial Assistance applicants on how to properly complete the application process
Write, review and format requirements documents, including Statements of Work, Performance Work Statements, Statements of Project Objectives and other documents as required
Ensure what is discussed in pre-award meetings is properly represented in the requirements
Ensure document edits are inserted properly, versioned correctly, and stored in the appropriate file folder
Assemble RFP documents into a single package for COR review

Proposal & Application Review and Evaluation:
Track proposal and Financial Assistance application timeliness
Distribute proposal and application documentation upon receipt
Coordinate the Technical Evaluation Committee Meeting for all competitive Contracting Actions
Coordinate the Merit Review for all new Financial Assistance actions
Prepare the required reports from the TEC Meeting and Merit Review

Post Award Contracting & Financial Assistance Support:
Provide regular updates to the COR on project status, changes and issues
Update and maintain file structures on the shared drive for all Contracting and FA actions
Develop and maintain contract binders for all Contracting and FA actions
Review Invoices to verify correctness and allowability of costs
Amend requirement documents when necessary
Coordinate the continuation application process for all multi-year Financial Assistance activities, including but not limited to working with the applicant and program to receive and update all required documents
Analyze monthly cost reports and update cost spreadsheets where applicable
Review travel authorizations & other cost requests

Deliverable Review & FA Monitoring:
Track timeliness of deliverables and status of due dates
Check deliverable contents against contract requirements and notes from team discussions
Ensure FA recipients are adhering to 2 CFR 200
Maintain and track deliverables in the deliverables tracker
Review contract modifications to ensure all changes are accurately represented
Maintain the Contract Closeout Tracker
Conduct a review of the expired contracts and file contracting documents
Conduct a review of the expired financial assistance documents and file accordingly
Track all expired contracts and financial assistance for de-obligations

Active DOE or DOD clearance, or ability to obtain a "Q" clearance with Department of Energy
4 year business degree or related discipline
Must have excellent working knowledge of Microsoft Office Suite
Must have excellent communication skills, orally and in writing
Ability to be proactive
Excellent Time management and organizational skills
Familiarity with Department of Energy contracting methodologies a plus
Familiarity with G2, STRIPES, FAST, iPortal, and Grants a plus
Travel domestically and internationally may be required <5%

We are an Equal Opportunity Employer