SENIOR OFFICE ASSISTANT - ACCOUNTING

Town of Falmouth, MA - Falmouth, MA (30+ days ago)


Job Description: The Town of Falmouth is currently accepting applications for a Part Time Senior Office Assistant in the Accounting Office. Position is responsible for clerical and bookkeeping work in the maintenance and processing of financial records, accounts and transactions. Maintains financial records; prepares reports; answers inquiries on accounts and assists the general public on routine matters; performs a variety of general clerical duties including data entry and providing assistance to the various functions of the Finance department as needed; receives and examines accounts payable packets, invoices and other documents related to the processing of accounts payable; enters vouchers on computer; verifies information; balance invoice proof to the bill schedules; assigns vendor numbers and maintains vendor records; provides back up coverage in the processing of town payroll and all other duties as assigned. HS diploma and 2 years of experience in bookkeeping, and/or accounts payable/receivable processing; or any equivalent combination of education and experience. Experience with computer and spreadsheet applications including excel. Position is 24 hours per week. Starting pay is $18.13- $19.60/hr. depending on experience Job Responsibilities: Maintains moderately complex financial records; processes town telephone bill; prepares reports; provides assistance to other town departmental clerks; answers inquiries on accounts and assists the general public on routine matters; performs a variety of general clerical duties including data entry and providing assistance to the various functions of the Finance department as needed. Receives and examines accounts payable packets, invoices and other documents related to the processing of accounts payable; enters vouchers on computer; verifies all entries for correct vendor, amount and account number, balance invoice proof to the bill schedules; prints checks, matches checks with correct backup documentation, updates information on computer; assigns vendor numbers and maintains vendor records; provides back up coverage in the processing of town payroll Processes weekly accounts receivable for Special Details from the Police Department. Prints and mails bills. Contacts Police Sergeant responsible for special details when questions arise. Posts payments and makes deposits weekly; contacts organization if questions regarding payment; prints accounts receivable report. Mails collection letters to accounts over 30 days due. Carefully monitors grant funded budgets and other departmental budgetary items; assists and provides general information to both internal and external customers and all other duties as assigned. Recommended Minimum Qualifications: Education and Experience - High school diploma and two years of experience in bookkeeping, and/or accounts payable/receivable processing; or any equivalent combination of education and experience. Knowledge - Thorough knowledge of departmental operations and functions. Working knowledge of office procedures and bookkeeping principles. Thorough knowledge of arithmetic and Excel. Ability - Ability to maintain accurate and detailed financial records. Ability to organize clerical and statistical records and to prepare reports from same. Ability to meet deadlines. Ability to assist other with patience, discretion and tact. Ability to think work through to completion. Skill - Skill with typing and computers, particularly with spreadsheet applications. Skill in use of office equipment such as calculator. Additional Information: Works under the general supervision of the Town Accountant, Assistant Town Accountant and Finance Director.
Performs responsible bookkeeping and record keeping duties, which require the application of prescribed procedures but require independent interpretation and exercise of initiative and judgment.
Errors could result in considerable confusion and delay, and financial loss to the town and town employees.
Makes frequent contact with other town departments, vendors and businesses; communication is by means of telephone, personal discussion and correspondence.