Coordinator, Academic Support Services

Florida Atlantic University - Boca Raton, FL4.2

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Position Summary:
Florida Atlantic University is seeking a Coordinator, Academic Support Services, Boca Raton, FL.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, FAU is pushing the boundaries of higher education. Florida Atlantic's faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art, and technology in all disciplines. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes.

Summary of Responsibilities:
Implement administrative activities and financial functions for the College of Arts & Letters.
Process daily Pcard transactions, ensuring allowable expenditures and account information, reconciliation of charges.
Process journal entries for incorrect postings or deposits for reimbursement to the Cashier’s Office.
Secure all required documentation for charges, approvals, and audit purposes from Pcard holders.
Liaison with the University Controller's Office and University Auditors regarding requests for documentation to complete audits.
Answer all department, and faculty Pcard-related inquiries.
Assist Arts & Letters Associate Dean of Research and faculty with grant preparation, budgets and related required Division of Sponsored Research documentation.
Partner with DSR on pre and post awards for grants.
Oversee financial management of grant accounts in accordance with University policies and procedures.
Make recommendations for the development of administrative practices and procedures for all research programs in the College and implement resulting procedures.
Support accounting and communication functions using various software packages such as: Workday, Grants ERA and Microsoft Office.
Process check requests, project-to-project transfers and other related forms for FAU Foundation.
Assist College departments with questions on University policies and procedures.
Assist Business Office Administrative Coordinator with other related financial duties.
Responsible for all office administrative duties.
Maintain files based on University guidelines for record retention.

Minimum Qualifications:
Bachelor’s degree from an accredited institution and two years of advising or appropriate experience required.

Excellent verbal and written communication skills are essential to success in this position.

Must be proficient in Microsoft Office Programs such as Word, Outlook, PowerPoint and Excel.

Must also have excellent customer service, organizational and time management skills.

$35,000 – $38,000

College or Department:
A&L: Business Office

Boca Raton

Work Days and Hours:
Monday – Friday, 8 a.m. – 5 p.m.

Application Deadline:

Special Instructions to Applicant:
Individuals with disabilities requiring accommodation, please call 561-297-3057. 711

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

Successful completion of a background check, which may include a motor vehicle check, credit check, fingerprinting or additional screening, is required for the selected candidate prior to the start date.

A resume and a cover letter are required for this position. Make sure to attach these required documents in the Attachments section of the application. Any missing required documents may result in disqualification.