Summary The Budget Specialist is responsible for preparing, monitoring, and maintaining program operating budgets and/or biennial budgets. This position is governed by state and federal laws and agency policy. Typical Functions Researches previous year's expenditures and expenditure levels of similar programs and coordinates with unit personnel to determine staffing levels and equipment needs to develop annual program budgets or biennial budgets. Compiles program budget data onto worksheets, including costs of salaries and benefits, supplies, staff travel and training, and other operating budget information and submits to supervisor for review and approval. Monitors program and/or operating budgets by assigning accounting codes to be used when reporting allowable expenditures and reviewing position utilization reports to ensure proper time and expenditure reporting by personnel in assigned programs. Identifies cost accounting errors by examining time distribution reports, prepares correct entries for input, and submits to supervisor for approval. Prepares monthly and quarterly financial budgetary reports to identify and avoid potential problems and to comply with state and federal rules and regulations. Attends and participates in monthly staff meetings to explain financial conditions, identify noticeable trends, and forecast program expenditures. May write time distribution and reporting procedures for assigned programs to submit to supervisor for review, approval, and inclusion in manual. Performs other duties as assigned. Special Job Dimensions Knowledge, Abilities, and Skills Knowledge of the principles and practices of accounting. Knowledge of state budget and accounting procedures. Ability to prepare and present oral and written financial information and reports. Ability to research and analyze programs and fiscal records, determine needs, and make recommendations. Ability to interpret and apply budgetary and fiscal policies and procedures. Minimum Education and/or Experience The formal education equivalent of a bachelor's degree in accounting, business administration or a related field; plus one year of experience in accounting, budgetary activities or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. Preferred Qualifications PREFERRED QUALIFICATIONS: Job experience using AASIS. Experience in accounting for Federal grants. Experience in accounts receivable or budget monitoring. Knowledge of governmental accounting practices and procedures.
MANDATORY QUALIFICATIONS: A bachelors degree in Accounting or Business Administration. Working proficiency using Excel.
Certificates, Licenses, Registrations Agency Specific Information The Arkansas Department of Emergency Management (ADEM) is announcing a vacant position (#22088849) of Budget Specialist, Grade GS06. Starting salary for this position is $36,155. Higher starting salary would apply only if a promotional opportunity for a current Arkansas State employee or a former Arkansas State employee with reinstatement rights. This position is housed under the Administration Division. The Budget Specialist is responsible for preparing, monitoring, and maintaining program operating budgets and/or biennial budgets. Applicant must be available for disaster duty at any time. Twelve-hour work schedules are possible and all ADEM positions are subject to 24-hour on-call duty in the event of an emergency or disaster. This position is governed by state and federal laws and agency policy.
TYPICAL FUNCTIONS: Processes cash (EFT) draws for the agency. Enters deposits into AASIS. Processes rebates for fuel, pcards, travel cards, and miscellaneous rebates. Processes revenue receipt corrections. Sets up accounting codes for new grants/funds. Monitors budget balances. Completes budget transfers. Processes loans and transfers (as necessary) to ensure prompt bill payment. Works with State and Federal auditors. Assists program managers with cash information. Completes the cash portion of the annual SEFA report. Provides revenue information for the preparation of the annual CAFR report.
ADEM is an affirmative action-equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability or political affiliation. Qualified applicants with disabilities may request any reasonable accommodation needed to participate in our application process.
All ADEM positions could include travel in and out of state and are subject to 24 hour on-call duty in the event of an emergency/disaster.
Performs other duties as assigned.
Applications will be pre-screened for completion and also for the availability to travel.
You may attach a resume however; all the information requested in the Employment History section of the state application must be completed. Incomplete application will NOT be considered. Resumes will not be accepted in lieu of the completed application.
Make sure to include any military service you may have. Applicants claiming Veterans Preference Points (Active Duty Veteran, Widow of Veteran, and Widow of Disabled Veteran) may attach proof of status to application. If selected for interview, it is required that this proof of status be turned in at time of interview in order to receive preference points.
This position has a mandatory 6 month probationary period. This position also requires mandatory 5% contribution to the Arkansas Public Employees Retirement System.
Benefits package may include health and life insurance, vacation and sick time, paid holidays, Credit Union availability, retirement, career bonuses and deferred compensation plans.