PROGRAM ASSISTANT

University of Washington - Seattle, WA4.1

Full-time
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for four consecutive years.

The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department within the School of Medicine with 285 full-time faculty members, 280 clinical faculty members, and over 200 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department’s highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department’s robust research portfolio totals $35 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.

The Department of Psychiatry and Behavioral Sciences currently has an outstanding opportunity for a PROGRAM ASSISTANT,

This full-time (100%) administrative position within the Department of Psychiatry & Behavioral Sciences based at Harborview Medical Center will play a key role in helping to coordinate training and consultation projects within the newly launched Northwest Mental Health Technology Transfer Center (NW-MHTTC) serving Washington, Oregon, Alaska, and Idaho, and a number of implementation projects across Washington State as part of the work of the Center for Evidence-Based Practices for Adults (EBPA). The NW-MHTTC and EBPA primarily focus on implementation of evidence-based practices for adults with serious mental illness and early psychosis.

This position will work closely with the NW-MHTTC Co-Directors and Program Manager, as well as EBPA trainers and other project staff to schedule, coordinate, and support training events and project activities across the four-state region. The position will serve as one of the primary program support contacts to providers seeking training, community stakeholders, advisory board members, and state and agency leaders who interface with the NW-MHTTC and EBPA. For detailed information about the Center for EBPA projects and work across Washington State visit our website at http://depts.washington.edu/ebpa/ . While the NW-MHTTC is in the process of launching, information about this national model of training and implementation can be found on the Substance Abuse and Mental Health Service Administration’s (SAMHSA’s) website: https://www.samhsa.gov/grants/grant-announcements/sm-18-015.

The program assistant will work on cutting edge projects across rural and urban behavioral health care delivery systems with the guiding practice change among providers and implementing evidence-based practices to ensure quality client care and positive outcomes.

Responsibilities:
  • Coordinate training and implementation materials, including slides, handouts, and similar materials, including tracking on various versions, types and locations;
  • Coordinate, schedule and document training activities, such as webinars, in person training events, and conference calls;
  • Coordinate, schedule and monitor project meetings to support trainings and implementation;
  • Coordinate the logistics and materials for training and technical assistance activities: including arranging logistics, travel, presenters, and preparing and collating materials, etc.;
  • Assist with tracking invoice receipts, responding to inquiries about products, and proofreading training documents;
  • Assist NW-MHTTC and ABH leadership, trainers, and project staff with various project management/coordination tasks;
  • Assist with preparing bi-monthly and annual narrative reports to SAMHSA and quarterly reports to the Division of Behavioral Health & Recovery (DBHR), including graphs, tables, charts and illustrations;
  • Assist with reporting, including summarizing training evaluations, preparing presentations, reports and manuscripts;
Minimum Requirements:
  • High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.
  • Superior organizational skills, demonstrated strong attention to detail and creative problem-solving skills;
  • Excellent interpersonal skills.
  • Ability to communicate effectively, orally and in writing, and to collaborate with a wide variety of people;
  • Ability to prioritize work appropriately and to work effectively both as a team member and independently with minimal supervision;
  • Ability to work on multiple projects with oversight by several staff members;
  • Proficiency in the use of the following software applications such as Microsoft Word, Excel, PowerPoint and Outlook;
Desired Requirements:
  • Experience working with the public or representing an organization to other organizations;
  • Experience using collaboration tools such as Google Drive;
  • Ability to track multiple projects through project tracking documents and tools;
  • Experience with design and layout of written materials, presentations, and training documents.