Who we are:
VBG (Veteran Benefits Guide) was founded by a former United States Marine with the goal of ensuring that Veterans receive the correct disability benefits in a timely manner. VBG has successfully guided over 35,000 Veterans by submitting their VA (Veteran Affairs) disability claims, resulting in substantially increased compensation benefits for their disabilities that are related to active-duty service. As a company founded by a Veteran and staffed by many Veterans and families of Veterans, Veteran Benefits Guide is committed to advocating for policies that protect the rights and interests of former servicemembers.
What we are looking for:
We are seeking an experienced Executive Assistant to join our team, providing essential support to our C-Suite and Directors executives at all Company locations. The ideal candidate must be local to the Las Vegas Headquarters and have the flexibility to work in remote locations and have at least 3 years of prior work experience in a senior-level administrative role supporting top executives. The Executive Assistant will play a pivotal role in enhancing our leadership team's efficiency and effectiveness.
Proactively manage complex calendars for C-Suite and Director-level executives, scheduling appointments, meetings, and events while optimizing their time and ensuring alignment with strategic priorities.
Meeting and Executive Visitor Support:
Attending meetings and taking detailed notes, capturing key action items, decisions, and follow-ups. Prepare accurate and concise meeting minutes and electronic minute packets for distribution. Will assist with coordinating Executive Visitor coordination and any accommodation coordination to include travel.
Utilize Concur or other expense management tools to process and track expense reports, ensuring compliance with company policies and accurate record-keeping. Working with accounting/payables for expense reporting/reconciliation/securing discounts with vendors as appropriate.
Research, identify, book, and manage all company-related travel arrangements including flights, accommodation, ground transportation, and other logistics, ensuring a seamless travel experience for executives, managers, and other designated staff/visitors as directed.
Collaborate effectively within a team environment, displaying resourcefulness, enthusiasm, and proactivity. Prepare and distribute communications, including calendar invites, Microsoft Teams calls, agendas, and other relevant materials for meetings and department functions.
Assist in the preparation, vendor outreach, potential cost negotiation, planning, and executing all department functions and meetings. Coordinate logistics such as reserving facilities, audio/visual, and associated computer needs in collaboration with the IT Department, arranging food and beverage services, and providing necessary technical support.
Compile and analyze project data for regular reports, providing insights to guide decision-making and presenting findings to management.
Facilitate communication between project teams and departments, ensuring alignment of strategies, resolving conflicts, and incorporating departmental needs.
Project Management Oversight:
Develop and maintain Executive-level project plans, monitor progress, allocate resources, and guide teams to ensure on-time delivery.
Manage sensitive and confidential matters with a high degree of discretion, maintaining the utmost level of confidentiality in all interactions. Work with the People Operations Department to manage internal open-door issues directed initially and solely to a member of the Executive Group – including maintaining a log and ensuring issues are investigated, resolved, responded to, and closed in a timely manner by the People Operations Team.
Other Duties as Assigned:
This position description contains the major duties formally assigned to this role but does not encompass all duties that fall under its scope. Other duties may be assigned to this role based on business needs.
A minimum of 3 years of experience as a senior-level administrative assistant, supporting C-Suite and director-level executives, is required.
Exceptional organizational and time management skills, with the ability to juggle multiple tasks and priorities while maintaining attention to detail.
Strong written and verbal communication skills, with the ability to effectively interact with executives, colleagues, and external stakeholders. Business/Professional Demeanor and presentation are essential.
What we offer:
We invest in our people, supporting their growth through mentorship and professional development. We strive to offer a work-life balance, creating a culture that is people-focused and fun. Here are some of the benefits you can expect as part of our team:
Great competitive wages with annual increases
Work/life balance – We work hard but VBG is also respectful of time off for our employees and their families. We offer a Monday – Friday, 8 to 5 schedule and overtime is available but entirely voluntary
Benefits - bonus and incentive programs, accrue up to 2 weeks vacation, paid sick time, 401k with company match, a choice of health/dental/vision plans with company premium contributions, and many other benefits
Investing in your growth and development – in-house training and on-the-job development prepares our employees for promotional advancement, leadership opportunities, and lateral transfer skill development
Casual but professional work environment
This position may involve travel to other remote locations for meetings, training, or other significant events. Travel is anticipated to be less than 10% of this position’s full-time.
Where we are located:
This position is based in our Las Vegas, Nevada office on East Warm Springs Road. This is an in-office position.
How to apply:
Visit our website at http://www.vetbenefitsguide.com where you can read more about us and view all our latest career opportunities to see if this or another role fits you best.
Veteran Benefits Guide (VBG) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (including pregnancy, childbirth, breastfeeding or related medical conditions), gender (including gender identity and gender expression) genetic characteristic, sexual orientation, registered domestic partner status, age, military or veteran status, hairstyle or hair texture, reproductive health decision making, or any other characteristic protected by federal, state, or local laws.
About Veteran Benefits Guide:
Veteran Benefits Guide was founded by former United States Marine, Joshua Smith. Josh was employed by the Veteran Benefits Administration (VA) as a Rating Veteran Service Representative (Rater). While working in this capacity Josh was thoroughly trained on the VA’s Disability Compensation System. During his tenure at the VA, he discovered many inefficiencies in the way Veterans' disability ratings were evaluated. He witnessed firsthand how the VA’s method of deciding Veterans’ disability ratings was heavily flawed and designed a system to address those deficiencies. Recognizing the need to provide Veterans a better option for processing their VA disability claims, Josh set out to create a means to expedite them through the VA claim process while also obtaining the benefits Veterans deserve. Years later, VBG has successfully guided over 10,000 Veterans with submitting their VA disability claims, resulting in substantially increased compensation benefits for their disabilities which are related to active duty service.