Assistant to the Director

City of San Antonio - San Antonio, TX4.0

Full-time$82,000 - $140,000 a year
EducationSkills
Under administrative direction, is responsible for supervising, coordinating, and overseeing administrative support operations for the Director's Office of highly complex departments. Interprets, formulates, and implements policies and procedures; serves as a liaison between the
Director's office and other departments. Exercises direct supervision over assigned staff.

This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

ESSENTIAL JOB FUNCTIONS:
Directs, manages, and oversees administrative operations for the Director's Office, including interpreting, formulating, and implementing policies and procedures.

Plans, prioritizes, assigns, supervises, and reviews the work of administrative staff responsible for providing professional, technical, and clerical support within the Director's office.

Recommends and assists in the implementation of goals and objectives; establishes schedules and methods for providing effective services.

Participates in the selection of professional, technical and clerical staff; provides or coordinates staff training; works with employees to correct deficiencies; implements disciplinary procedures.

Writes and edits communications materials for the Department Director, including speeches, scripts, talking points, and formal correspondence; and independently composes reports and memoranda for the Director.

Oversees and directs personnel administration including payroll, compensation, training, personnel requisition, and disciplinary actions.

Interviews, selects, supervises, develops, evaluates, counsels, and if necessary, disciplines personnel according to established COSA policies, procedures, and guidelines.

Manages the flow of information in the Director's Office.

Prepares the Department Director for presentations, speeches, and official appearances.

Participates in the development and administration of the departmental budget; directs and coordinates budget monitoring system; provides policy direction and operating procedures regarding expenditures.

Ensures alignment with Director's organizational goals and agenda.

Assists in assessing situations and gathering information to present for Director's decisions.

Assists in aligning opinions and recommendations presented to Director for effective outcomes.

Serves as liaison between the Department Director, other City departments, City Manager's office, City Council representative and outside agencies; negotiates and resolves significant issues.

Assists in the support of a variety of boards and commissions, serving as departmental representative on special projects, committees, and task forces as assigned.

Performs related duties and fulfills responsibilities as required.

JOB REQUIREMENTS:
Bachelor's Degree from an accredited college or university.

Five (5) years of increasingly responsible government experience, including two (2) years direct supervising experience.

APPLICANT INFORMATION:
If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.

Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

PHYSICAL REQUIREMENTS:
Physical requirements include visual acuity, speech, and hearing; hand and eye coordination and manual dexterity necessary to operate computer keyboard; typewriter and basic office equipment. Subject to sitting, standing, bending, and twisting to perform the essential functions. Working conditions are in an office environment.

KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of principles of supervision, training, and performance evaluation.

Knowledge of principles, practices, rules, and regulations of personnel administration and payroll procedures.

Knowledge of procedures, methods, and techniques of budget preparation and administration.

Knowledge of pertinent Federal, State, and local laws, codes and regulations.

Skill in utilizing a personal computer and associated software programs.

Ability to supervise, organize, and review the work of professional, technical, and clerical personnel.

Ability to interpret, explain, and apply City and department policies and procedures.

Ability to understand departmental operations, services, and activities.

Ability to prepare clear and concise reports.

Ability to communicate effectively, both verbally and in writing.

Ability to establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public.

Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.

Applicants selected for employment with the City of San Antonio must receive satisfactory results from pre-employment drug testing, references, background checks, and credential verification, as required by the position. Depending on the position, selected applicants may be required to comply with any state and federal requirements for the position and may be subject to interval criminal background checks in accordance with relevant regulations.

APPLICATIONS MAY BE FILED ONLINE AT:
http://www.sanantonio.gov/HR/CareerCenter.aspx

Human Resources Department
San Antonio, TX 78205
210-207-8705

hrcustomerservice@sanantonio.gov
Position #2019-00502
ASSISTANT TO THE DIRECTOR
RA

Assistant to the Director Supplemental Questionnaire

  • 1. What best describes your highest level of education?
Some High School
High School Diploma or GED recognized by the Texas Education Agency or a regional accrediting agency
30+ completed semester hours (credits) from an accredited college or university
60+ completed semester hours (credits) from an accredited college or university
Associate's Degree from an accredited college or university
90+ completed semester hours (credits) from an accredited college or university
120+ completed semester hours (credits) from an accredited college or university
Bachelor's Degree from an accredited college or university
Master's Degree from an accredited college or university
PhD, JD, or other Post Graduate Degree from an accredited college or university
None of the above
  • 2. How many years of increasingly responsible government experience do you have?
Less than one year
1 year
2 years
3 years
4 years
5 years
6 years
7 years
8 years
9 years
10 years
11 years
12 years
13 years +
No experience
  • 3. Do you have a valid Driver's License?
Yes
No
  • 4. Are you a veteran or active member of the armed forces?
Yes
No
  • 5. Are you a current regular full time CoSA employee?
Yes
No
  • 6. How many years of direct supervisory experience do you have?
Less than one year
1 year
2 years
3 years
4 years
5 years +
No experience
  • 7. How many years of experience do you have working for and supporting an Executive, Chief Executive Officer (CEO) or Department Head?
Less than 1 year
1 year
2 years
3 years
4 years
5 years +
No experience
  • 8. How many years of experience do you have in management, analysis, or policy development?
Less than one year
1 year
2 years
3 years
4 years
5 years +
No experience
  • 9. How many years of experience do you have working with local governments?
Less than one year
1 year
2 years
3 years
4 years
5 years +
No experience
  • 10. Select any of the following items in which you have experience:
Project management principles, practices, techniques, and methodologies
Organization, administration, and personnel management
Principles of budgeting and accounting
Organizational and statistical analysis
Preparation of detailed technical reports and presentations
None of the above
  • 11. I understand that this position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.
Yes
No
  • 12. Describe how you would convey information verbally and in writing according to the needs of your audience?
  • 13. Describe how you would sustain positive working relationships with people at all levels of the organization.
  • 14. Describe how you would develop and maintain supportive and effective business relationships with the Executive Team.
  • 15. Please describe your experience and/or training in independently composing letters, memoranda, email and other correspondence.
  • 16. What personal skills, abilities, and qualifications do you have that you feel would prepare you for this position?
  • Required Question