Event Coordinator

Delysia Chocolatier - Austin, TX (30+ days ago)

Event Coordinator Specialist:

Drive the corporate strategy for events and tastings for Delysia Chocolatier. Host and run our Farmer’s Market activations every weekend. Manage and oversee Brand Ambassadors, scheduling and coordinating all demos and tastings activities. Plan creative and unique events to drive brand awareness and traffic to our Culinary Center in NW Austin. Identify, coordinator, and manage day of activities for all events, including but not limited to weekly tastings, complimentary tasting events, classes, private events, and demos. Strategize and drive event component of the business to be a stand-alone revenue stream through community awareness, wedding planner connections, event coordination, and private events. Act as our Field Marketer with direct consumer interaction and contact to drive sales and product awareness. Directly support our Marketing Strategist through the development of field marketing and event marketing strategies and campaigns to push awareness of our events, including but not limited to social media, promotional material design, advertising, and public relations. Portion of the Event Coordinator Specialists time will be spent being hands-on involved in the production and order fulfillment piece of the business, including but not limited to making chocolate, packaging, and deliveries.

The Event Coordinator job duties include:

  • Manage and coordinator company events, including customer demos, tasting events, and onsite marketing events at the Delysia Chocolatier Culinary Center. This includes assembling, and coordinating requirements; establishing contacts; developing schedules and assignments; coordinating mailing lists, as well as executing day of activities for all events.
  • Manage and run all of our Farmer’s Market activations day of, every weekend.
  • Oversee our Brand Ambassador's schedules for demos and tasting events at customer locations.
  • Maintain and run our demos at customer locations, including scheduling, packing, and day of coordination of all Brand Ambassadors.
  • Implement event marketing campaigns working in coordination with the Marketing Department on preparing marketing advertising strategies, plans, and objectives as well as marketing communications campaigns around events.
  • Work directly with Marketing Department to develop and source event promotional materials. This includes coordinating requirements with graphic designers; inventorying stock; placing and receiving orders; verifying receipt.
  • Ensure products stocked on customer shelves at retail locations. This includes product stock inventorying, delivery, and restocking.
  • Take our event piece of the business to the next level, making it a proper revenue stream by booking off-site events, on premise events, private events, etc.
  • Oversee and assist the executive chocolatier with kitchen management and order fulfillment, including ordering process and customer deliveries.
  • Oversee retail hours at the facility. Assists customers will product selection and order fulfillment.

The ideal candidate possesses the following characteristics:

  • Excellent interpersonal and client service skills. Strong communication skills, both verbal and written, in person and on the phone.
  • Excellent capacity for sales and driving loyalism towards our brand and products.
  • Ability to see and strategize about the big picture, while working to execute on the fine details to drive superb and flawless results.
  • Friendly, warm and upbeat. Candidate needs to have a clean-cut, professional appearance and a sense of what's appropriate and acceptable in a business environment.
  • High-level of graphic sensitivity and judgment; ability to live and promote the Delysia Chocolatier brand.
  • Energetic and enthusiastic; highly committed and loyal; can-do attitude.
  • Good character, punctual, reliable and flexible.
  • Demonstrated project management skills.
  • Strong people skills and a willingness to learn in a fast paced, growing organization. Willingness to take on multiple levels of responsibility.
  • Ability to work with all levels of an organization, including owner and management.
  • Well organized; ability to handle multiple priorities simultaneously, often under tight deadlines.
  • Must have reliable transportation to get to and from various events, meetings, presentations, and deliveries.
  • Experience in retail and customer service highly preferred.
  • Good internet skills and ability to conduct research projects.
  • Knowledge of Microsoft Word and Excel required.
  • Desire to be involved in a small business operating in a startup environment, with a fast paced environment and high demands for attention to quality and perfectionism.
  • Flexibility in duties with the demands of various seasons and holidays.
  • Foodie at heart and passionate about artisan products is a definite plus.

The following skills are a plus:

  • Keen attention to detail.
  • Extremely driven by results and timely execution.
  • Fast paced, efficient, self-starter able to develop strategies and plans with little to no direction.
  • Outstanding creative writing and editing skills.
  • Capable of organizing information and materials for clear and concise presentation and communication.
  • Excellent writing and proofreading.
  • Knowledge in marketing or campaigns.
  • Experience in retail and customer service highly preferred.

Additional Information on the Position:

  • Full time 1099 contract position
  • Large potential for career growth within the company
  • Ability to work evening and weekend shifts
  • Pay $11-$13 per hour
  • Production facility is located in NW Austin (Hwy 620 & Anderson Mill area)

About Delysia Chocolatier:

Delysia Chocolatier is on the forefront of food culture in Central Texas. Named one of the Top 10 Chocolatiers & Confectioners in America by the International Chocolate Salon and Taste TV, we are committed to creating, growing and supporting an enthusiastic community built around food and business.

Job Type: Full-time


  • event: 1 year
  • event management: 1 year
  • sales: 1 year
  • customer service: 1 year


  • Associate


  • Austin, TX


  • driver's license