Full Job Description
Executive Assistant- C-Suite
Sanitas a Global organization has begun its rapid expansion within the US market through a strategic alliance with Blue Cross and Blue Shield, focused on transforming healthcare. Our medical centers offer primary care, select specialty care, urgent care, laboratory, and diagnostic services.
If you are a high energy mid –level executive assistant, looking to have an impact on a growing healthcare organization in the Texas market, then you may be what we are looking for. This position will provide administrative support primarily supporting the CEO of Sanitas Medical Centers, Texas. Teamwork, a positive and professional attitude are essential for this role. You must enjoy working in a fast-paced environment and show true individual initiative in your daily work and able to function effectively in a variety of roles within a dynamic and ever-changing environment.
Key Responsibilities to include but not limited to:
Organizational skills are a must
Must be detail-oriented
Able to prioritize and multi-task
Must possess exceptional communication skills to support the continuity of care between our executive leadership, patients and patient’s families, vendors, contractors, and all levels of staff
Special projects (i.e. assemble client tour books, create marketing aerials, and assist with developing expansion plans for tenant roll-outs)
Assist President with drafting and sending various correspondence in order to complete transactions
Keep database up-to-date
Answer and manage incoming calls
Receive and interact with incoming visitors
Prepare and edit correspondence, communications, presentations and other documents
File and retrieve documents and reference materials
Conduct research, collect and analyze data to prepare reports and documents
Manage and maintain executives' schedules, appointments and travel arrangements including accommodations.
Arrange and co-ordinate meetings and events
Record, transcribe and distribute minutes of meetings
Monitor, screen, respond to and distribute incoming communications
Liaise with internal staff at all levels
Interact with external clients
Coordinate project-based workOther administrative tasks as requested by management team
Bachelor’s Degree preferred
4 plus years + admin exp
2-3 years supporting c-suite
2-3 years of Healthcare administration exp.
Must be able to proficient in MS Office Suite Excellent computer skills; proficient or advanced skill in Microsoft Suite (Word, Excel, PowerPoint, and Outlook) and experience with data management.