Asst/Assoc Vice President for Academic Administration and Chief of Staff

University of Oregon - Eugene, OR (30+ days ago)4.3


Department: Office of the Provost
Appointment Type and Duration: Regular, Ongoing
Salary: Commensurate with experience
Compensation Band: OS-OA12-Fiscal Year 2018-2019
FTE: 1.0

Application Review Begins
September 17, 2018; position open until filled.

Special Instructions to Applicants
Thank you for your interest in the AVP/Chief of Staff position in the Office of the Provost at the University of Oregon. Please provide your CV, three business references with contact information, and a cover letter that addresses the following points:

1. Why are you interested in the position?
2. What skills and experience can you bring to bear in the position?
3. What is your leadership philosophy as it relates to fostering and managing relationships with those who work for you, with those for whom you work, and with those with whom you work as a peer?
4. Please talk about your perspective and work on advancing issues of diversity, equity and inclusion.

Department Summary
The Office of the Provost (OtP) provides leadership to carry out the academic mission of the University. In service to this mission, it promotes and sustains the highest standards in teaching, research and services; Fosters and advocates for faculty; Promotes a respectful work environment; Supports and coordinates matters that pertain to faculty and academics, including hiring, retention, promotion, and tenure processes; and advances university outreach to the community, academic extension and internationalization.

Position Summary
The Asst/Assoc Vice President for Academic Administration and Chief of Staff (COS) reports directly to the Provost and Senior Vice President (Provost). The Provost is the chief academic officer for the University, responsible for the quality of instructional and academic programs, the development of academic strategies and budget priorities, faculty personnel matters, and graduate and undergraduate studies and student success.

The COS serves as a principal advisor and aide to the Provost, handling a wide range of matters of institutional importance on behalf of the Provost and the Office of the Provost (OtP). This may include representing the Provost or OtP on institutional committees or workgroups, working with members of the university’s senior leadership team, or working with myriad university stakeholders.

In addition, the COS oversees all operations of the OtP, including, but not limited to: management of staff; budget and personnel administration; adherence to and the review of relevant policies; internal communications; and workflow management. The COS advises the Provost on a variety of strategic and administrative matters, including those relating to the schools, colleges, and other reporting units within the Provost’s portfolio. The COS works with the Provost, the Provost’s team, and other senior leaders, including the President and the President’s team, to develop, execute, and oversee strategic UO priorities and initiatives.

The COS is a member of the Provost’s leadership team and must be able to bridge from strategy and ideation to operations and execution. The person in this position is responsible for cultivating and maintaining strong professional relationships with key personnel in all areas of the University, including those reporting to the President, deans, vice provosts, and other vice presidents. A primary responsibility is engagement and collaboration across other leadership team portfolios to ensure OtP objectives are understood, supported, and met.

The COS handles many sensitive and confidential matters and must demonstrate good judgment, creativity, tact, and a commitment to working with individuals from diverse backgrounds and perspectives.

Minimum Requirements
  • Bachelors’ degree.
  • Six years of progressively responsible administrative experience.
  • Demonstrated experience in financial management, project management, and supervisory experience in a complex organization.
Professional Competencies
  • Proven ability to be effective in an interdisciplinary team environment.
  • Exceptionally strong written and verbal communication skills.
  • Highly effective interpersonal communication skills, particularly as it relates to building and maintaining effective relationships and teams.
  • Demonstrated expertise in working with individuals from diverse backgrounds and cultures.
  • Ability to deal successfully with multiple tasks, shifting priorities, and a broad spectrum of people.
  • Ability to work with time-sensitive matters and meet strict deadlines.
  • Strong analytical and critical thinking skills and the ability to analyze, summarize and effectively present data.
Preferred Qualifications
  • Master’s degree.
  • Experience working in higher education administration or governmental administration (e.g. federal, state or local legislative or executive administration).
  • Understanding of UO and related organizational structures, policies and procedures; emerging issues in higher education; and relevant essential rules, policies, and laws.
FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.