Assist Estate Manager in a private family home on a wide range of administrative and household duties.
Essential Job Functions
Assist with general clerical duties including incoming mail, photocopying, faxing and scanning.
Handle all incoming packages for the household and maintain a log.
Assist with maintaining and updating filing systems.
Responsible for answering the phones and taking messages for the family members, household, and guests.
Provide support and assist managers with family members and guests daily activities, dining events, and reservations.
Greet guests and have them sign the guest book. Escort or direct guests to gathering place.
Run errands for family members and guests when required.
Liaise between the household staff and Family Office.
Assist and support managers on projects as they arise.
Main server of meals and cocktails during the in-season.
Assist on an as needed basis with general housekeeping duties – cleaning, vacuuming, washing, ironing, etc.
Assist with the preparation and packing of family members clothing and accessories for travel.
Cross train with other employees for coverage.
Knowledge, Skills, Abilities, and Requirements
Must be able to work overtime and a flexible schedule based upon the needs of the family.
5+ years of administrative and household experience is a plus.
Proficient in Microsoft Office and/or general computer usage.
Excellent written and verbal communication skills.
Strong organizational skills and be willing to learn.
Ability to work with a team or independently in a fast-paced environment.
Maintain a positive attitude and be willing to assist other team members on an as needed basis.
Ability to be a fast learner and willing to be trained according to the rules of the household.
Punctuality, flexibility and reliability are essential.
Be diplomatic, tactful and discrete concerning confidential information and family matters. Must demonstrate unquestionable integrity at all times.
Flexible to work late hours and assist with parties and events.
Ability to multi-task.
Physical stamina and mobility including ability to reach kneel and bend.
Able to lift, push and pull 20 lbs.