Contracts Administrator - 0400

State of Colorado Job Opportunities - Denver, CO3.6

Department Information

This position is only open to Colorado state residents.

This announcement will remain open until February 20, 2019 or until we have identified an adequate applicant pool, whichever occurs first. As such, applicants are encouraged to submit applications early.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

Make a real difference . . .

Do you have a passion and drive to apply your talent to create a healthier Colorado? Are you looking for a career that provides you with opportunities to improve the world around you? The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to apply for a fantastic position that makes a direct impact on improving the lives of Colorado citizens. Our mission is to protect and improve the health of Colorado's people and the quality of its environment.

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free, walkable campus offers free parking and is conveniently located near the Cherry Creek bike path, Whole Foods, Glendale City Set, RTD bus lines, and the Cherry Creek Shopping Center. In addition to a great location and rewarding, meaningful work, we offer:

Health Links certified Family Friendly Business
Tuition assistance for current enrollment in college coursework
Excellent work-life programs, such as flexible schedules and a variety of employee resource groups
Employee wellness program including locker rooms, bike storage lockers, on-site yoga, and health insurance premium savings
Mentoring program with opportunities for mentors and mentees
Internal professional development opportunities on a wide variety of subjects
Distinctive career advancement opportunities throughout the State system
Strong retirement benefits through the Public Employees Retirement Association (PERA)
Medical and dental health insurance plans
State-paid life insurance and short-term disability insurance
10 paid holidays per year, paid vacation and sick leave, and paid volunteer and parental academic leave

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to

Description of Job

The Work Unit:
The Office of Emergency Preparedness and Response (OEPR) develops and implements emergency response plans for CDPHE to fulfill the State's Emergency Support Function #8: (Health, Medical and Mortuary)- CDPHE is the responsible state agency for the protection of health and the medical response of victims when an emergency occurs in Colorado. OEPR works to ensure that CDPHE, local public health, and medical agencies have plans for responding to emergency events and administering medication in mass quantities to all citizens in Colorado. In addition, OEPR 1) assesses natural and man-made disaster events and trains health and medical professionals on the latest and improved response protocols, including the National Incident Management System. 2) is the lead program for ensuring public health and medical programs are integrated with law enforcement, the Division of Emergency Management and other state departments critical to the state's response. 3) delivers and coordinates emergency preparedness education and training to CDPHE employees, medical and public health partners. 4) ensures effective and redundant communication connectivity among stakeholders involved in public health detection and response and effective distribution of critical and routine health information. 5) assesses the state's ability to respond to emergency events relating to the medical care of victims and assists in identifying best practices for mass casualty response. 6) is responsible for the rapid receipt, storage and distribution of the Strategic National Stockpile (SNS) statewide in an emergency. This also includes the activation of the Department Emergency Operations Center (DOC), and the integration and coordination of various internal divisions and programs and external agencies at the state, local and federal level.

What You'll Be Doing:
Under the direction and supervision of the Fiscal and Administration Section Chief, this position serves as the Fiscal Officer for the Office of Emergency Preparedness and Response (OEPR). This position performs a full range of financial, contractual, budgetary, accounting, grants management and analysis services to the Office. The fiscal officer is the lead contract administrator and is also assigned federal, state and/or private funding to oversee. This position leads the development of scopes of work, contract writing, tracking, management and monitoring, initiation and management of procurement process including request for proposals (RFP), Documented Quote and Sole Source solicitations. The Office consists of multiple funding sources with varied disbursement cycles/ and this position is responsible for contracts/ purchases orders/ and purchases within the division to ensure they are in compliance with the funding stipulations, state contracting and procurement and fiscal rules. They are responsible for understanding and setting up and reconciling encumbrances in the state financial system (e.g. CORE), assists in tracking and reporting of office budgets, approves and monitors expenditures in accordance with the approved budgets. They are also responsible for disseminating up to date fiscal information to program managers and staff. Prepares expenditure projections to ensure budgets will be spent appropriately for the grant period. Analyzes and develops solutions related to administrative and fiscal issues, determines necessary budget modifications and presents recommended modifications to program staff.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications:
Bachelor's degree from an accredited institution in business, business administration, public administration, or closely related field;
Two (2) years of full time professional experience in budget management, grant management, contracting, or procurement.

This experience must be substantiated within the Work Experience section of your application. "See Resume" will not be accepted. In addition, part-time work will be prorated.

Additional appropriate experience will substitute for the degree requirement on a year-for-year basis. Additional appropriate education will substitute for the required experience on a year-for-year basis.

A copy of your transcript must be submitted at the time of application (Unofficial transcripts are acceptable.)

Conditions of Employment:
A pre-employment criminal background check will be conducted as part of the selection process. All job finalists require successful completion of a background investigation and reference check prior to appointment. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide the Colorado Department of Public Health and Environment Human Resources office with an official disposition of any charges.
Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence. Background checks may include pre-employment financial, traffic, civil, education, and/or experience checks or any other checks related to the job assignment. Pre-employment drug testing may also be required for some positions. Failing any of these background checks may disqualify you from being considered for this position.
On Call Status: As condition of employment, candidates must be willing to be on-call in the event the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.
On-Call Status: As condition of employment, candidates must be willing to be on-call in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.
Serve as the CDPHE after hours duty officer and on-call for SNS Activation.

Preferred Qualifications and Essential Competencies:
The preferred experience, competencies and abilities are highly desirable for this position and will be considered in selecting the successful candidate:
Experience drafting Scopes of Work
Experience managing budgets
Experience in CORE or other procurement management and financial system
Knowledge of State of Colorado Procurement Code and Rules and State Fiscal Rules
Experience reviewing purchase orders
Proficient in Microsoft Office applications, specifically Word and Excel
Careful about detail and thorough in completing work tasks while maintaining a productive pace
Ability to use critical thinking when making decisions or solving problems
Ability to adapt quickly to change and easily consider new approaches
Show initiative by identifying opportunities and issues, and proactively act and follow through on work activities
Ability to develop and maintain effective working relationships with others
Strong attention to detail
Strong written and verbal communication skills
Strong planning and organization skills
Supplemental Information
Applicant Checklist: The following must be submitted by the application deadline.

A completed State of Colorado application submitted online via by the application deadline.
A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your application. Cover letters will not be accepted after the closing date and time of the announcement.

The Selection Process: Applicants will be notified at each step in the selection process via email. Emails will come from
All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.
Appeal Rights: If you receive notice that you have been eliminated from consideration for the position or that as a result of no longer being considered, you were discriminated against, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. If an applicant seeks to have an allegation of discrimination reviewed by the Board, that person must file an appeal (petition for hearing) within 10 days of the action or receipt of any final written selection decision. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at A standard appeal form is available at: If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also applies to all charges of discrimination.

E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.

ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Jim Davidson at at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.