Office Coordinator

KIND - New York, NY (30+ days ago)4.3


Job Description:
Position:Office Coordinator

Location:NYC

Who are we?

Since its founding in 2004, KIND has been on a mission to make the world a little kinder one snack and one act at a time. KIND was born out of its founder’s desire to create a snack that was healthy and tasty, wholesome and convenient. What began as a line of premium Fruit & Nut bars sparked the creation of an entirely new healthier snacking category. Today, KIND has a family of snacks that offer solutions for a variety of different occasions.

From the healthy snacks, we make to the way we work, live and give back, we are committed to making the world a little kinder, because we believe that there’s more to business than just profit.

We're looking for passionate, conscious collaborators to help us meet our goals: to inspire kindness, with one tasty snack (and good act) at a time. If you’re looking to be a part of an inspiring, energetic and entrepreneurial environment, you found the right place.

What you’ll do

In our brand new 2nd KIND HQ, you will establish and carry out a multitude of office tasks. You will be responsible for performing tasks like making coffee every day or taking out the trash, all while having a smile on your face. You will be the initial point of contact (and thus the “first impression”) for KIND’s visitors. In addition, you will assist three executives. And this is how you’ll do it…

Office Operation

Maintain conference room schedules, phone extension list, maintenance calendar, and Fun Committee Calendar
Organize and distribute parcels and packages weighing up to 50 pounds
Clean, organize, and maintain areas throughout office such as kitchen, storage area, bathrooms, conference rooms, and freight area during office hours
Weekly inventory and ordering of office supplies, kitchen supplies, cleaning supplies and other miscellaneous items as needed
Address facility emergencies as they arise and work with building staff to resolve in a timely manner
Coordinate incoming/outgoing domestic & international parcels and packages with common carriers (USPS, UPS, DHL, FedEx) and other delivery services
Perform basic office maintenance such as assembling office furniture, hanging pictures/shelves, changing water filters, and other maintenance tasks
Manage and perform tasks in accordance with the “Maintenance Calendar”
Manage and assess day to day office internal and external requests
Organize and maintain the Materials Safety Data Sheet binder
Monitor and keep updated COI tracker
Actively participate as a key member of Fire Safety Team
Work with HR and IT teams to ensure desks are prepared for new team members
Ability to research and present various options for office supplies, furniture and service providers
Upkeep “The Bar Bar” (an interactive display of 27 KIND Bar cases) as needed
Performs other functions as needed

Office Event Planning

Coordinate office events to include, but not limited to monthly birthday celebrations, lunch and learn events, happy hours, and team building actives. Many events will need to be brainstormed, planned, and executed with advisement from Office Team, Human Resources and Fun Committee
Set up and tear down of office events to include monthly birthday celebrations, lunch and learn events, happy hours, and team building activities
Plan and adhere to office fun budget as set by the Sr Manager, Office Operations and Experience

Reception

Professionally manage the switchboard by screening and directing incoming calls
Greet & sign in visitors and arrange for all internal hospitality
Upkeep of organization and cleanliness of Reception area
Executive Assistant

Managing three executive calendars and their complex time demands
Generating and filing expense reports using Certify
Scheduling meetings while ensuring that all preparations are made prior includes reserving conference rooms, arranging dialing instructions, registering visitors and ensuring all materials are ready for all participants

Required Experience:
What you’ll bring to KIND

A smile and willingness to give a helping hand whenever possible
The desire to jump in and help, even if you may not be an expert in what is needed
You are…

Detail oriented
Able to independently manage your day-to-day tasks with little to no guidance
Always looking at ways to be more efficient and organize the workspace
Stern, but KIND when it comes to enforcing rules
Able to multitask and complete projects on time with many distractions
Genuine in your desire to help make the world a kinder place, committing to always spreading and celebrating kindness

You have…

1+ year in an administrative support, reception or office management role is preferred
The capability to continuously stand or walk and regularly lift/handle/carry materials or packages of moderate weight (8-50 pounds)
Fluent in Microsoft Office Suite including PowerPoint, Word, Excel and Outlook
Highly professional presentation and verbal and written communication skills
The Ability to perform physical job requirements: Bending, stooping, reaching, twisting, lifting, pushing, pulling and moving items

Pluses

Bachelor’s degree is preferred
Interest in Office Management career path
An understanding of basic power and hand-held tools
Enjoy sending meme’s in emails to help convey your message J

What KIND offers

Competitive compensation, including equity in KIND!
Flexible Paid Time Off. Choose what works best for you, including summer hours
Excellent health, dental & vision insurance, with options to fit you & your family’s needs
Your health is important! Our wellness strategy focuses on mental and physical wellbeing through in office programs like Drs, Nutritionists, Mindfulness, Chair Massages & others
Casual office dress code – feel free to wear your KIND gear
Monthly shipment of your favorite KIND bars to share with your friends and loved ones. After all, we’re all brand ambassadors!
Training & tuition reimbursement program, because continuing to learn matters and we support your development
A dynamic, ambitious, fun and KIND work environment
The opportunity and responsibility to be KIND everyday

EEO

At KIND, we are committed to being an inclusive workplace where diversity in all its forms is championed. KIND is proud to be an equal opportunity workplace and we are an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants with criminal histories, consistent with legal requirements. If you require special accommodation, please let us know.
Keyword: Office facilities, Office Assistant, Receptionist, Executive Assisant
From: KIND