Asset Preservation Manager - Tustin, CA

USA Properties Fund - Roseville, CA3.4

Full-timeEstimated: $72,000 - $95,000 a year
Asset Preservation Manager, USA Multifamily Management, Inc. - Southern CA Region

Reports to: Senior Asset Preservation Manager, USA Properties Fund, Inc.

The purpose of this job description is to communicate the responsibilities and duties associated with the position of Asset Preservation Manager. While the following information should be considered a comprehensive description of this position, it should also be noted that some responsibilities and duties may not be specifically addressed.

Our company emphasizes a TEAM APPROACH and expects every person to perform any reasonable task or request that is consistent with fulfilling company objectives.

Job Brief: The role of the Asset Preservation Manager is to provide support to the apartment communities in a manner consistent with USA Properties Fund and USA Multifamily Management standards and expectations, which includes the responsibility of the functions associated with:

Safety and environmental program management and development;
Assist in the management of capital improvement projects;
Assisting with property inspections within an Asset Management capacity;
Assist with Quality Control over all maintenance work.
Supervisory Responsibilities: No direct supervisory responsibilities

The activities listed below are not all inclusive. However, they are indicative of the types of activities normally performed by the Asset Preservation Manager. This is a full time, exempt position with regionally travel.

Responsible for the consistent implementation and establishment of the maintenance program guidelines for all USA Multifamily Management for maintaining grounds, buildings, and fixed equipment and providing leadership to all Maintenance personnel;
Project management of capital improvement activities throughout the portfolio. This includes scope of work development, the preparation of bids, soliciting bids, make phone calls to contractors and evaluate the scope of work, negotiate contract price, preparing contracts for signature by Regional Property Supervisors and Director of Facilities, supervise the work of vendors and contractors, conducting quality control inspections.
Ability to read and interpret Architectural, Structural, Mechanical, Electrical, Civil and Landscape drawings as well as the ability to read and interpret Geotechnical, Environmental and other consultant reports that are necessary for making repairs.
Ability to work on concurrent projects and meet deadlines;
Inspects all assets and service areas, noting any deficiencies and provides a written inspection report to the Director of Facilities;
Conducts quality control inspections regarding the work of all Maintenance Technicians;
Provides and coordinates technical training for facility maintenance staff in various disciplines, in conjunction with the Instruction Design Manager;
Ensures adherence to the corporate safety program;
Instructs maintenance employees in the proper use of equipment, materials, and departmental procedures; coaches employees and makes recommendations for disciplinary action to Sr. Asset Preservation Manager and Regional Property Supervisor(s).
Inspects all shop equipment for proper maintenance; recommends purchases for materials, equipment, and tools;
Diagnoses problems and possesses the ability to perform repairs and maintenance on major components, including electrical, HVAC, plumbing, and structural building components;
Discuss and provide recommendations on preventive maintenance techniques with maintenance and management staff to minimize future repairs;
Completes paperwork associated with inspections, work orders and other operational tasks;
Communicates regularly with the Director of Facilities regarding work schedules, inspections, and shop issues;
Assists with due diligence inspections, evaluating the maintenance needs to potential acquisitions to the USA portfolio;
Responds, as necessary, to emergencies during non-traditional work hours and travels, as necessary, throughout the USA Multifamily Management portfolio of properties for purposes of conducting any and/or all of essential job duties listed above; and
Assists in financial projections, including maintaining department’s costs within the assigned portfolio

To perform this position successfully, an individual must be able to perform each essential duty listed above satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required to achieve this result. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position requires at least 5 years’ experience in property maintenance, construction management or equivalent field.

Equipment Requirement: Required to wear back support belt, wear goggles when working with specific equipment, wear masks and gloves and other safety equipment as tasks dictate.

Work Hours: 40 hours per week. Weekends as circumstances warrant; on-call for emergencies.

Equipment/Machinery/Tools: An employee in this position must be knowledgeable and skilled in the safe use and maintenance of the following tools:

Hand Tools: Various wrenches, hammer, grips, saws, sledgehammer, snips, posthole diggers, etc.

Power Tools: Grinders, sanders, drills, saws, etc.

User-Moved Aids: Wheelbarrows, dollies, hand trucks, buckets, hoists, jacks, step ladders, full ladders, double ladders.

Mechanical Equipment: Motors, pumps, compressors, blowers, electric and hand power augers, etc.

Measuring Devices: Calipers, voltmeters, ohmmeters, testing meters, PH tests, gauges, etc.

A High School diploma with prior supervisory experience is required for this position. A Bachelor’s degree or higher is recommended or equivalent experience. Certifications: Section 8 Housing Quality Standards Specialist. A minimum of two years experience in environmental management experience and business management is a plus. Knowledge of, and an understanding of, all applicable practices/techniques, laws and environmental regulations. Experience in construction management or construction trades is desired.

Language Skills:
Ability to read, interpret, and create documents such as operating, procedural manuals, and safety documents. Ability to write routine business correspondence. Ability to interact/communicate effectively in a professional and pleasant manner with Vendors, Affiliates, Stakeholders, Corporate Shareholders and Company Employees.

Mathematical Skills:
Knowledge of basic accounting principles and the financial principles of real estate management. Ability to read and understand property management budgets and financial statements. Ability to effectively reconcile account balances, calculate figures and amounts and apply basic math concepts.

Technical Knowledge:
Must have ability to plan, budget, schedule and supervise multiple projects from concept to completion;

Working knowledge of facility maintenance principles regarding cleaning, electrical systems, plumbing, carpentry, construction, HVAC systems, various paint and coating systems, other building systems, and mechanical repair;

Organizational, analytical, time management and communication skills, and complete projects on time and as specified within the framework of each project with the ability to achieve cost effective solutions;

Working knowledge of tenant-landlord laws;

Competence in Fair Housing concepts and laws, and time management;

Ability to operate a fax, copier/scanner, telephone, and personal computer;

Ability to operate proficiently with Microsoft Office Programs such as Excel, Word and Outlook; and

Competence in Yardi Voyager program for purposes of generating reports and creating maintenance related documents.

Computer Skills:
Outlook, basic Microsoft word and excel skills and Yardi or other comparable property management software skills

USA Properties Fund, Inc. & USA Multifamily Management Inc. is an Equal Opportunity Employer and maintains a drug free workplace.