Full Job Description
Lawrence Berkeley National Lab’s (LBNL) Facilities Division is offering an exciting opportunity to work with world leaders in science, and be a part of a team that will advance science and influence the world. The Material Specialist will make final decisions on the method of packaging and transport of all material(s) and equipment being shipped from the Laboratory.
You will provide guidance and expertise to LBNL management and/or divisions on technical, systems, and or process related topics. You will communicate and represent the Laboratory to customers, the public, government, and other external sources. You are accountable for all hazardous material(s) shipped from the Laboratory. This effort ensures full compliance with all Department of Transportation (DOT) and International Air Transportation Association (IATA) regulations. You are recognized as the prime contact for the Laboratory regarding the packaging, manifesting, labeling, and control of all material shipped from the Laboratory. You are accountable for the control and tracking of all international shipments per U.S Customs and Department of Commerce processing requirements. You will work directly with LBNL customs brokers to ensure exports being shipped are tracked “point to point”.
Berkeley Lab is located above UC Berkeley, on 202 acres that house over two million square feet of state-of-the-art scientific centers and support facilities. The Lab’s mission encompasses many scientific fields, and its buildings include supercomputing facilities, genetic sequencing labs, laser labs, microscope facilities, and office complexes. Thirteen Nobel Prizes have been associated with Berkeley Lab.
Review material to be shipped and independently make decisions on methods of transportation/shipment accordingly.
As the acting Subject Matter Expert (SME) at the Laboratory, review and coordinates all hazardous material shipments per Department of Transportation (DOT) and International Air Transportation Association (IATA) regulations.
Compare BluJay and or Shipping documents with materials and checks for accuracy. Request additional information from division(s) when required. Select proper packaging for materials based on the commodity shipped. Independently review and determine correct hazardous material packaging requirements based on 49CFR regulations. Prepare materials for shipment in a manner that ensures proper labeling, manifesting, and in-transit safety and control.
Enter all shipping and billing information into the Laboratory BluJay Systems or on freight forwarder’s websites.
As the acting SME at the Laboratory, act as a single point of contact to LBNL clients required to utilize Materials of Trades Exception to transfer and transport materials to alternate DOE Laboratory destinations. When required, coordinate directly and independently with EH&S personnel regarding the shipment of biological, and chemical agents interstate, intrastate or international.
Classify all international shipments with a value > $2,500 Determine export codes per the U.S. Census Bureau / Foreign Trade Statistics website. Submit shipping documents to Export Control for review and approval. Work directly with LBNL customs brokers to ensure exports being shipped on Temporary Import Bond (TIB) and Customs’ Carnets are complete and accurate. Independently prepare Shippers Export Declarations and Commercial Invoices. Coordinate the pickup and delivery of scientific equipment with LBNL customs brokers for all international shipments originating at the Laboratory. Work with LBNL brokers to initiate arrangements for the return of materials that have previously exported from the Lab. Ensures that all material designated at LBNL property is processed per LBNL Property/CFO requirements.
Work directly with Accounts Payable to research and certify incoming vendor invoices. Maintain all required certifications by reviewing updates to DOT, IATA, and DOC regulations. Train backup personnel in all areas of shipping functions, with special, emphasize on the transportation of hazardous materials. Utilize the internet to study trends and performs cost analysis within the shipping and transport industry. Make recommendations to Facilities managements regarding possible cost effective options that may reduce the overhead cost to the Laboratory. Occasionally provide training and backup support to the ALS shipping function. Order and maintain all shipping supplies. Ensure that all shipping documentation is forwarded to support staff for filing.
Expert knowledge regarding all aspects of shipping material both domestically and internationally per Department of Transportation (DOT) and International Air Transportation Association (IATA) regulations. Extensive experience working directly with domestic and international carriers and freight forwarders.
Ability to process all different types of shipments in a timely, safe, and cost effective manner. Full knowledge of U.S. Department of Commerce shipping regulations. Strong familiarity with LBNL Property control loan procedures. Familiarity with International shipping procedures including working with Customs brokers, preparing Letters of Instruction, and carnets.
Extensive experience, expertise, and understanding of all DOT and IATA requirements for the shipment of hazardous materials. Ability to perform as the acting SME at the Laboratory for all hazardous shipments.
Ability to correctly identify, manifest and segregate all hazardous material in compliance with 49CFR DOT and IATA regulations. Experience in operating a variety of material handling equipment including forklifts and pallet jacks. Must possess a valid California driver’s license and an LBL forklift certification. Must have completed a certified Hazardous Material Training Class and possess an active DOT/IATA training certification.
Additional Desired Qualifications:
Familiarity with computerized freight tracking systems.
Ability to train staff and act as a backup to the ALS shipping function.
This is a full-time, career appointment, non-exempt (hourly paid) from overtime pay.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Berkeley Lab is committed to Inclusion, Diversity, Equity and Accountability (IDEA) and strives to hire individuals from different backgrounds, experiences, and perspectives who share these same values and commitments.
Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Learn About Us:
Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities. To view information about the many rewards that are offered at Berkeley Lab- Click Here.
Berkeley Lab (LBNL) addresses the world’s most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab’s scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy’s Office of Science.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law." Berkeley Lab is committed to Inclusion, Diversity, Equity and Accountability (IDEA) and strives to hire individuals who share these same values and commitments.
Lawrence Berkeley National Laboratory encourages applications from women, minorities, veterans, and other underrepresented groups presently considering scientific research careers.