Part-Time Administrative Assistant

KOHLS - Fairfax, VA (30+ days ago)3.8


Responsible for ensuring day-to-day communication from Corporate is directed to the appropriate executive and/or associate, maintaining associate information, timekeeping and scheduling systems, reporting total store payroll and other functions as directed by the store management team.

ACCOUNTABILITIES

Adheres to the “Yes We Can” policy and efficiently resolves customer’s questions and requests

Supports fellow associates through "Yes We Can" actions and behaviors (i.e. team lifts of heavy packages, supporting fellow teammates needs/requests as appropriate.)

Reads and distributes store's communication including myKohl's, email and mail toes, monitors store workload calendar and responsibilities

Enters and maintains all applicable data in the store scheduling system, reviews and edits store schedules in accordance with management directives

Processes store payroll utilizing ASSETS functions, including monitoring overtime, making all timecard edits and entering information into projection screen

Organizes new hire paperwork: completes and submits employment status, job and personal information into projection screen

Regularly updates and maintains associate attendance records, vacation requests, personal days and overtime

Orders supplies following store budget guidelines, works with store management to monitor store expenses

Organizes and distributes price changes, ISCs callbacks and RTVs daily. Checks all price changes for timely completion and accuracy. Verifies, processes and files

Oversees direct store receiving paperwork and merchandise transfers, processes rainchecks in accordance with Kohl's procedures, checks all paperwork for accuracy

Reviews ASSETS generated schedules; compares scheduled hours to labor hours, identifies gaps and communicates them to the Store Management team to rectify

Oversees K-Planner calendar and responsibilities

Performs other duties as assigned. Examples include, but are not limited to:

Answering the store phone

Assisting customers at Service Desk
Assisting in the Cash Office
Resolving RF and other equipment issues
Distributing annual performance appraisals to managers and monitoring review process for timely completion
Training a backup Store Administrative Assistant
QUALIFICATIONS

REQUIRED

Ability to lift 50 pounds on an occasional to frequent basis

Prior administrative experience in a general office, in expense control or in human resource administration

Effective verbal and written communication skills

Basic math and reading skills, legible handwriting and attention to detail

Working knowledge of Microsoft Office (including Word and Excel) and computer basics

Ability to work as part of a team and interact effectively

Regular attendance is required

SPECIAL REQUIREMENTS

Ability to maintain a high level of confidentiality

Adherence to Kohl's policy and procedures is required